Award Notification

When a student's need has been established, it is the goal of Garden City Community College to make funds available to help meet that need. Recipients are selected according to established need as funds are available. Students will receive offer letters as soon as possible after the college receives its official notification of program funding from the federal government. Financial aid files are complete only when all required information and documentation has been received. Financial aid files are then reviewed and awarded in chronological order of completion, and offer letters are printed in this same order. Files complete and accurate by June 1st will be awarded prior to August 1st. Files complete and accurate by July 1st will be awarded prior to the start of the Fall semester.

A Financial Aid Offer Letter, explaining awards and cost of attendance will be mailed and available in the student protal.

Funds will not be released until the student's attendance has been certified by the Registrar.

Satisfactory Academic Progress (SAP) Policy

GCCC Satisfactory Academic Progress (SAP) Requirements

Satisfactory Academic Progress (SAP) Appeal Process

The appeal process is available to any student being denied financial aid at GCCC. During the appeal process, a student is allowed to enroll at GCCC if he or she meets all requirements for admission or re-admission. However, the student is responsible for paying all direct costs (tuition, fees, books, residence hall charges). Appeals should be submitted as soon as possible to facilitate informed decisions regarding enrollment and associated financial obligations.

All appeals must be made in writing and submitted in compliance with the requirements shown below.

1. PRIORITY DEADLINE: Appeals should be submitted as soon as possible to facilitate informed decisions regarding enrollment and associated financial obligations. Students should submit a "Financial Aid Denial Appeal Form" (available at the Financial Aid Office or the GCCC website) by the first day of classes for the semester of enrollment for which they wish to be considered. The appeal must explain specific mitigating circumstances including supporting statements and documentation from appropriate sources (i.e. physician, academic advisor, employer). The appeal should also include steps taken to insure that the circumstances will not be repeated. The Director of Financial Aid will notify the student of the outcome of the appeal. 
   
   If the appeal is granted the student's eligibility for federal financial aid will be reinstated and the student may be placed on financial aid Probation and/or required to develop an Academic Plan. 
   
   
2. UPWARD APPEAL: If the appeal is denied by the Director of Financial Aid, the student may continue the appeal process by filing a written appeal with the Vice President for Student Services and Athletics within one week of notification of denial of appeal by the Director of Financial Aid. The VP for Student Services will render a decision and notify the student within one week. The Vice President for Student Services and Athletics at Garden City Community College shall have final jurisdiction on appeals for financial aid recipients.
   
   
3. DENIED APPEALS: If the appeal is denied the student remains on Financial Aid Denial and must satisfactorily complete a minimum of twelve (12) credit hours without the benefit of federal financial aid with a minimum 2.0 GPA for those credits before they will be allowed to submit a subsequent SAP appeal or request reinstatement. If the student received a Satisfactory Academic Progress denial notification for a semester in which they were enrolled half-time or less, a minimum of six (6) credit hours with a minimum 2.0 GPA for those credit hours must be completed without the benefit of federal financial aid before the student may submit a subsequent appeal or request reinstatement. The required hours do not all need to be completed in the same enrollment period.