| The
total amount of tuition and general fees is determined
each semester by the student's residency
status, and the number of hours in which the student enrolls.
Regular tuition and fees will be charged for audited courses. KANSAS IN-STATE RESIDENCY STATUS
Tuition $41.00
per credit hour
Student Fees $21.00 per credit hour
OUT-OF-STATE RESIDENCY STATUS Tuition $65.00 per credit hour
Student
Fees $21.00 per credit hour
*SPECIAL FEES Certain
courses, classes or programs have various additional laboratories,
class materials or other fees. These additional costs are
approved annually by the Board of Trustees. A complete
listing is available in the Business Office and on the
college website.
Various Credit by Examination programs require a processing
fee for the credits to be placed on the student’s transcript.
Students will be notified of this charge at the time of award.
*Tuition and fees are subject to change.
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FEE PAYMENT If
students are enrolled prior to the start of the semester,
they will be billed by the Business Office. If the fee
portion is not paid or otherwise accounted for on or
before August 1 for the fall semester and before
January 1 for the spring semester, the registration will be canceled
and the student will need to repeat the enrollment process.
Students enrolling after August 1 for fall and
after January 1 for spring will need to submit the fee
portion
at the time of enrollment or make payment arrangements
with the Business Office. Students whose financial aid
applications are complete and accurate in the Financial
Aid Office by July 1 or December 1 will have their aid
eligibility determined by August 1 or January 1.
TUITION
AND FEES REFUND POLICY
• Students may be eligible for refunds upon filing
a “Change of Schedule” form in the Registrar’s
Office. Written notification is required.
•
Students who enroll during the early enrollment period and
fail to make the required (fee) payment by the publicized date
will have their enrollment deleted without the necessity of
completing a “Change of Schedule” form.
•
Refunds are calculated based on the day the official withdrawal
is filed in the Registrar’s Office (in person, by fax
or by postmark date), not when the student stopped attending
class. Failure to attend or ceasing to attend a class does
not constitute an official withdrawal.
• If the college cancels a class, enrolled students will receive
a full refund of tuition and fees for that class regardless
of date.
• If a student withdraws from a course after the refund period
and simultaneously adds a course, no refund will be given
for the withdrawn (dropped) course. Full tuition and fees will
be charged for the added course.
• If an enrolled student is called to active military duty, full
tuition will be refunded. Fees are not refundable if the
activated date is beyond the published refund date.
• Students receiving Federal Financial Aid who completely withdraw
from all GCCC classes are also subject to a Pro-rata or Federal
refund calculation as applicable. All applicable refund/repayment
calculations will be figured and students will receive the
largest refund possible. Examples of each refund are available
upon request from the Financial Aid Office.
100% refund periods
(also applies to Evening and Outreach classes):
•
Regular Sessions (16 weeks)
Students who officially withdraw are entitled to a full refund of tuition and
fees through the third Friday of the fall and spring semesters. No refund on
tuition and/or fees is given after this date and the student is responsible for
the total tuition and fees incurred. Refer to the Student Handbook for the exact
date.
• 8-Week Sessions
The 100% refund period for 8-week session is the second Friday after the start
of these sessions. Refer to the Student Handbook for the exact date.
•
Sessions Less Than 8-Weeks
The 100% refund for classes less than 8 weeks in length is prior to the fifth
class meeting. The 100% refund for classes less than 6 weeks in length is prior
to the third class meeting.
For Business and Industry Institute (B&I) classes and American Management
Association Extension Institute (AMA) classes, refer to brochures for refund
policy and time periods.
•
Workshops and Seminar Refunds
A request for refund for workshops and seminars (usually one week or less in
length) will be honored if a written request is received in the Registrar’s
Office five business days prior to the beginning of the seminar/workshop. If
a written request is not received five days prior, the student is responsible
for all tuition and fees.
REFUND
APPEAL PROCEDURE
• Students
wishing to appeal their refund must complete a “Refund
Appeal Request” form and return it with appropriate
documentation to the Business Office within one week of
the official withdrawal date.
• Ruling on the appeal will be determined by a committee consisting
of representatives from the Business Office, Student Services
and Learning Services.
•
The Business Office will notify the student, in writing,
of the committee’s decision.
In addition to GCCC’s refund policy, all students receiving
Federal (Title IV) Financial Aid are subject to a “Return
of Title IV Funds” calculation. This calculation is
required for students who completely withdraw on or before
the 60% point of the semester. The “Return of Title
IV Funds” calculation involves only the Federal Financial
Aid portion of funds received by the student. It determines
the amount of federal funds the student and GCCC are entitled
to keep based on how long the student was enrolled during
the semester. It is possible that GCCC and/or the student
will owe federal funds back to the Department of Education
regardless of the outcome of the GCCC institutional refund
policy.
Students
are expected to make prompt payment of all college
financial obligations such as tuition and fees, housing,
food, special fees, library fines and loans. MasterCard
and VISA cards are accepted for payments.
• All existing financial obligations must be paid before enrollment
will be allowed for the subsequent semester or summer session.
• If a student leaves the college with unpaid accounts, his/her
academic records will be placed on hold and no academic transcripts
will be issued until the account is cleared.
• Graduating students must clear all outstanding accounts before
their diplomas will be issued.
• Holds will be placed on records of students who have defaulted
on Federal Student Loans received while attending GCCC. No
academic transcripts will be issued until the default status
is resolved.
• To avoid registration delays a student, relying on financial
aid to pay college costs, is responsible for contacting the
Financial Aid Office and having all necessary forms and documentation
completed before registration.
The
Residence Hall Contract is a room and board contract. The
cost includes actual room rent and food service for three
different meal plans (19, 15, or 10 meals per week). This
amount is subject to change. Students interested in living
in the Residence Halls should telephone the Residential
Life Office at (620) 276-9516 for current costs, contracts,
payment plans available, and additional information. Residential
Life web page.
Full-time
students can expect to pay at least $400 per semester
for textbooks. Textbooks may be purchased at the Broncbuster
Bookstore, located in the Beth Tedrow Student Center.
Students with financial aid in place at the beginning
of each semester may purchase books with a book voucher
issued by the Business Office.
Students
will be charged $5 for each official transcript requested
or $5 for each faxed transcript. Transcripts will not
be issued until payment is received. Transcripts will
be sent by Federal Express only if an authorized account
is provided, or if payment is made in advance to cover
each transcript fee and actual express costs.
RETURNED CHECK POLICY If
a check made payable to the college is returned by a
bank for any reason, the student’s records will
be placed on hold until the financial obligations are
paid. The student will be charged a returned check fee
for each returned check.
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