PROCEDURES / GUIDELINES CHAPTER
FOR ADMINISTRATIVE POLICIES MANUAL
GENERAL
OVERVIEW
BOARD OF TRUSTEES
September 2005
TABLE OF CONTENTS
GENERAL
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3 |
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Procedure Regarding Administrative Planning and Decision-Making (Internal Governance) |
11 |
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Procedure Regarding Program/Department Review and Evaluation |
13 |
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14 |
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21 |
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Procedure Regarding Technology Resources and Purchases (Computer and Network Usage) |
22 |
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34 |
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Policy Governance Manual...................................in review |
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GENERAL
PROCEDURE REGARDING OPEN RECORDS
Garden City Community College supports and adheres to the Kansas Open Records Act (Referred to afterward as KORA).
Freedom of Information Officer/Records Custodians
The college has designated the Dean of Administrative Services as the Freedom of Information Officer, (Referred to afterward as the FIO) with the authority to establish and maintain a system of records in accordance with the act. The officer may be reached in the GCCC Business Office, or at 620-276-9577. In addition, the institution has designated the following custodians of records:
• Registrar, 620-276-9571
• Director of Human Resources/Payroll, 620-276-9574
• Director of Student Financial Aid, 620-276-9598
• Dean of Student Services, 620-276-9597
• Director of Athletics, 620-276-9595
• Dean of Learning Services, 620-276-9539
• Dean of Technical Education, 620-276-9521
• Campus Police Chief, 620-276-9603
• President, 620-276-9533
In addition, the Fiscal Operations Manager (620-276-9575) has been designated as the deputy Freedom of Information Officer. The Director of Information Services (620-276-9627), has been designated as the second deputy Freedom of Information Officer.
Each custodian has authority to respond to requests for public records. Each will display and distribute, or otherwise make available to the public upon request, a brochure on KORA, as prescribed by the FIO.
Types of Records
A public record means any officially recorded information, regardless of form or characteristics, which is made, maintained or kept by, or is in the possession of the college, including those exhibited at public meetings of the GCCC Board of Trustees.
Records maintained by the college shall include, but not be limited to, financial, personnel, property and academic records, contracts, official board meeting minutes, and materials used by the board or college officials in transacting official business.
Public Access
All records except those subject to exception by the Kansas Open Records Act or applicable federal law, shall be open to inspection by the general public during regular GCCC office hours, which are generally 8 a.m. to 4:30 p.m. Monday through Friday, excluding designated college holidays. The FIO shall establish procedures for making records available on normal business days when college offices are closed.
Inspection and or copies of open records will be made available upon written request, including the name and address of the requesting party.
Requests for access to open records shall be made in writing to the official custodian of the record. GCCC may make request forms available to the public, but use of the form is not required as long as the request is written, identifies the record, and the name and address of the requesting party. The custodian will examine each request to determine whether the requested record is an open record, or is subject to an exception under KORA or federal law. The custodian shall either grant or deny the request. If the requesting party disagrees with the custodian, the FIO will attempt to settle the dispute.
To the extent possible, requests for access to records shall be acted on immediately. If the request is not acted on immediately, the custodian shall inform the requesting party of when and where the open record will be made available. The record will be made available within three business days of the request. Records custodians will file a copy of each request with the FIO.
The college will set a fee for copies of records, and payment of the expense of copying open records shall be borne by the individual requesting the copy. GCCC will provide up to 20 one-sided 8 1/2 by 11 or 8 1/2 by 14 pages, or 10 two-sided pages of the same size, at no charge. The charge for copies above that number will be 15 cents per one-sided page. GCCC will not charge for the mailing of copied documents as long as postage does not exceed $2, but will assess actual charges above that amount. Revenue from copying or mailing open records will be deposited in the college general fund.
Disposition
All official college records will be kept for at least the minimum length of time required by law. All college personnel will follow guidelines detailed below.
GCCC OPEN RECORDS GUIDELINES
Reference information for records custodians
Garden City Community College fully supports the concept of citizen access to public records, and it is the policy of GCCC to comply with the Kansas Open Records Act. GCCC employees should understand that the concept of open public records is linked to the concept of an informed citizenry, participating effectively in the democratic process.
Based on consultation with the Kansas Attorney General's Office, any recommendations of the college attorney, and guidelines outlined by the Kansas Association of School Boards, GCCC interprets the act to mean that all public records are open to public access, except those documents excluded from the definition of public records. Additionally, some records may be exempted from the disclosure requirement.
DEFINITION OF A PUBLIC RECORD
GCCC defines a public record as any official information, regardless of form or characteristics, which is made, kept by or in the possession of the college, whether or not the record was created by the institution.
RESPONSE TO REQUESTS
GCCC will attempt to satisfy all Open Records Act document requests as quickly as possible. In some cases it may be necessary spend time searching for and/or copying documents. The college will provide all requested documents within three business days.
RECORDS AVAILABLE TO THE PUBLIC
The following records are considered public. This list is not comprehensive. All records except those noted under "Records not available to the public" will be made available on request.
• Contracts of employment and letters of appointment for employment of current and past personnel are open, under the opinion of Kansas Assistant Attorney General Steve Phillips. This includes name, salary, position, and length of service. Individual time sheets, performance ratings, ADA requirements and benefit information are not considered to be open.
• Official memos that are cited in open meetings, or which announce policy decisions.
• Contracts between GCCC and other public or private institutions, entities, organizations or businesses.
• Photographs taken by college employees for college purposes, other than individual portraits/"mug shots." (Photographs which have appeared in publications published by the college are copyrighted, and may be viewed but not reproduced).
• Official memos or newsletters sent to or shared with college employees or trustees.
• Minutes of meetings of college trustees or of officially recognized college councils, committees or similar groups, excluding information that is considered private under state or federal law.
• Documents distributed at open meetings. (The FIO should contact Assistant Attorney General Steve Phillips for clarification if there are ever questions over a request for documents distributed prior to, and in preparation for, an open meeting).
Documents created or sent by e-mail
An e-mail message is a public record if it meets the definition of a public record outlined in GCCC's Open Records policy. All exclusions noted in the policy apply. GCCC is not obligated to retain e-mail messages as public records after they are no longer useful in the normal course of business, as determined by the recipient. However, private e-mail sent or received over a public system such as GCCC's e-mail system may be subject to a KORA request, according to the Kansas Attorney General's Office. Files kept on hard drives, including "cookies" or other records of websites visited, may also be subject to public request.
RECORDS NOT AVAILABLE TO THE PUBLIC
Under Kansas and federal law, GCCC is not required to provide the following records:
• Records owned by private individuals or entities not related to functions, programs or operations funded by public dollars.
• Individual records or notes kept or filed by a college employee or trustee, such as notes taken at a meeting. However, private records or notes may be subject to public request, and GCCC could be obligated to defend any denial in court, according to the Kansas Attorney General's Office.
• Records related to the college's individually identifiable contributions for individual employees for worker's compensation, social security, unemployment insurance, medical benefits or retirement benefits.
• Student information excluded from public disclosure by the federal Family Educational Rights and Privacy Act; and information excluded by other applicable federal or state law, or Supreme Court rule.
• Letters written by private citizens and addressed to specific college employees.
• Individual performance evaluations of employees.
• Documents pertaining to development of policies which have not been adopted.
• Other documents provided for in KSA 45-221.
FREEDOM OF INFORMATION OFFICER & RECORDS CUSTODIANS
The dean of administrative services, Bill Hammond, is GCCC's designated Freedom of Information Officer. He is responsible for interpreting policy, and responding to requests for open records that aren't handled by a records custodian. He may be reached at
620-276-9577.
Individual campus offices should each have a designated records custodian to respond to records requests. Citizens seeking records should contact the records custodian in the appropriate office. If there are disputes or the custodian is unsure of the correct procedure, the request should go to the Freedom of Information Officer.
• Nancy Unruh, Registrar, 620-276-9571
• Dee Wigner, Director of Human Resources/Payroll, 620-276-9574
• Kathy Blau, Director of Student Financial Aid, 620-276-9598
• Beth Tedrow, Dean of Student Services, 620-276-9597
• Vic Trilli, Director of Athletics, 620-276-9595
• Clayton Tatro, Dean of Learning Services, 620-276-9539
• Judy Crymble, Dean of Technical Education, 620-276-9521
• Jack Rutherford, Campus Security, 620-276-9603
• Dr. Carol Ballantyne, President, 620-276-9533
In the absence of Bill Hammond, the deputy FIO is Cyd Vagher, 620-276-9575. In the absence of both Bill Hammond and Cyd Vagher, the deputy FIO is Steve Quakenbush,
620-276-9627.
REQUEST PROCEDURES
GCCC will request the name and address of the requesting party, plus a description of the requested documents, all in writing, as well as written certification that data obtained will not be used for illegal purposes. The college maintains a specific form for requests, but the public is not required to use the form. Hand-written requests may be accepted. Each records custodian may complete one of the forms himself or herself in conjunction with the request. A copy of each request should be given to the FIO, who will keep a file of requests. The college has legal authority to obtain proper identification from citizens with records requests, but it is not necessary to exercise this authority.
If there is a question about whether requested information is a public record, the decision will be made by the Freedom of Information Officer. The FIO has the option of referring questions to the college attorney, the Kansas Attorney General's Office or the Kansas Association of School Boards.
Handling requests
An employee should ask that each request for documents be given in writing, including the name and address of the citizen, and a description of documents requested. The employee should also obtain written certification that data obtained will not be used for illegal purposes. The college maintains a specific form for requests, and can also accept hand-written requests. Each custodian may fill out a form himself/herself in conjunction with any request. A copy of each request should be given to the FIO, who will maintain a file of requests. The college has legal authority to obtain proper identification from citizens submitting records requests, but is not exercising that right.
If a citizen makes a request for documents that can't be provided immediately, and the request is made within three days prior to an extended period that the office will be closed, such as a holiday break noted on the academic calendar, the employee or Freedom of Information Officer should make special arrangements for a staff member to obtain the information within three weekdays of the request.
Documents requested by e-mail, phone or mail
Requests by e-mail are not considered valid, according to the Kansas Attorney General's Office. Respond to e-mail requests for records by asking that the citizen fax, mail or bring in a written request. Respond to requests made by telephone by asking that the citizen fax, mail or bring in a written request. The three working day period will begin at the time the written request is received.
Each office should notify the Freedom of Information Officer of the date, name and address of each person requesting documents, as well as the documents requested and provided. The Dean of Administrative Services will maintain this information in a file, and that file itself is also a public record.
Documents created or sent by e-mail
An e-mail message is a public record if it meets the definition of a public record outlined in the GCCC Open Records Policy. All exclusions noted in the policy apply. An e-mail message should be printed and retained by the sending party if it contains information subject to the definition; or printed and retained by the receiving party if it was sent by a private citizen or non-college employee and contains information subject to this definition. E-mail messages should be retained until no longer useful in the normal course of business, as determined by the recipient.
Copying and mailing charges
The employee should provide documents at no charge, as long as they are no longer than 10 two-sided 81/2 by 11-inch or 81/2 by 14-inch pages; or 20 single-sided pages of either above-noted dimension. Copies above this limit should be provided at the rate of 15 cents per copied side. The employee should not assess mailing charges for documents which require $2 or less in postage. Postal charges should be assessed to the requesting party at actual cost above $2. All billing, receipts and charges for copying should be handled by the Business Office. Payment may be made by cash or check. Payment may also be made by Visa or MasterCard. A receipt should be given, and a copy should be retained with the written request.
CONFLICTING LAWS
Federal law takes precedence over state statutes, according to the Office of the Kansas Attorney General. If the Family Educational Rights and Privacy Act, or other federal law, runs counter to the Kansas Open Records Act, GCCC will adhere to the federal law.
RESPONDING TO CITIZEN REQUESTS
Viewing records
Citizens may view open records during regular business hours at any of the offices noted in the Open Records Policy, according to the hours regularly maintained by those offices. Normally, those hours are 8 a.m. to 4:30 p.m. Monday through Friday, excluding college holidays. Citizens may elect to view records and not receive copies, or to receive copies of documents they specify. The requesting party does not have to be a resident of the city, county or district of the college.
News media requests
Requests made by the news media and requests made by private citizens should be addressed equally under the law. However, news reporters may sometimes make requests by telephone, and/or on deadline, for specific facts. In the interests of public access, media relations and news deadlines, college personnel should do their best to respond to such requests immediately.
Response time
Each employee asked by a citizen to provide records should respond as quickly as is possible and reasonable, and should understand that his or her actions may be interpreted as the response/action of the college. In no case should GCCC respond later than the third regular college business day after the request. Every effort should be made to provide the record at the time of the request.
Non-immediate responses
If it's clear that it will take longer than three business days to locate, obtain access, assemble or make copies of the document(s), the requesting citizen should be given written notification that the information is archived, and the date, time and location that the information is expected to be available, as well as a reasonable estimate of the cost, if any.
Denying requests
If GCCC denies a request for information, the denial will be provided in writing by the Freedom of Information Officer, citing the specific legal reason. Individual records custodians may deny requests if they believe they have valid reasons, but they should inform the requesting party that final authority to deny access rests with the FIO.
Identifying/locating the record
If the citizen doesn't know the name or type of record he or she is requesting, the employee should try to help in determining the correct name or type; and should explain that any additional questions asked by the college are not meant to obstruct the request, but simply to help identify the record. Each employee should do his or her best to serve citizens who have requests, even if the requests become frequent or seem disruptive.
In addition, each employee should make a good faith effort to find requested documents, even if it isn’t known whether such records exist. However, the college is not required to do any of the following:
• Create a special computer program or report to extract information that isn't normally
kept.
• Assemble or compile information in any format other than what is normally used for
college operations or kept in college files or databases.
• Draw comparisons between information maintained in separate documents.
• Provide, a document that has been legally destroyed due to age or to
other valid reason.
QUESTIONS ABOUT DOCUMENTS
The records custodian in each office should be familiar with GCCC policy and procedures, and should respond directly and immediately when he or she knows the proper response. If the or she doesn't know the proper response, or is not present, the request should be referred to the Freedom of Information Officer.
If there is a question about whether requested information is a public record, the decision will be made by the Freedom of Information Officer. GCCC has the option of referring questions to the college attorney, the Kansas Attorney General's Office or the Kansas Association of School Boards, and using up to three business days, if necessary, to obtain an answer. However, all efforts should be made to respond quickly.
PROCEDURE RGARDING ADMINISTRATIVE PLANNING AND DECISION-MAKING (INTERNAL GOVERNANCE)
Core Committee (Chair--Chair of the Planning Council)
The Planning Council and the chairpersons of each of the five Internal Governance committees (Fiscal and Physical Resources, Strategic Enrollment Management, Instructional Programs and Curriculum, Human Resources, Community Relations) will be the “gatekeepers for Internal Governance” and this committee will be called the CORE Committee.
Suggestions, comments, and ideas can come from anyone on campus to any committee. The chair who received the issue can bring it to the CORE Committee to be assigned to a committee or sent to an administrative unit. CORE Committee can help set the priorities of the other committees.
The CORE Committee meets to coordinate committee work. It can refer ideas, proposals or whatever to other committees. Committees will NOT discuss day-to-day operations and personnel issues.
CORE Committee needs to monitor committee progress on issues and make certain that the person who submitted the issue is kept informed about where the issue is in the process.
Recommendations made by the committees will be forwarded to the appropriate administrator who will review the recommendations and act on them. If the recommendation is turned down, the administrator must go back to the committee with reasons why (hopefully, that administrator will have been part of the discussion with the committee and this won’t happen). If the committee insists that there be something else done, the issue will come to President’s Cabinet with the President making the final decision and discussing it with the committee and the appropriate administrator.
The Core Committee will:
The guiding principles of the Core Committee will be:
Planning Council (ex officio—President of the College)
The Planning Council will work with the President to look through all data collected and make some assumptions about the next year. The data will include budget projections, internal factors, external factors and assessment. From all of the information gathered and from input of the employees, the Planning Council will finalize the values and vision and establish 4-6 action priorities.
Fiscal and Physical Resources (ex officio—Dean of Administrative Services)
The Fiscal and Physical Resources Committee will explore and investigate issues relative to finances, facilities, and voice and data communications.
Strategic Enrollment Management (ex officio—Dean of Student Services and Athletic Director)
The Strategic Enrollment Management Committee will provide insight, direction, support and assistance to Student Services and Athletics (commencement, awards, student activity funds). The committee will deal with access, strategic planning, integration and evaluation, and will serve as the advisory committee for Residency Appeals, Academic/Scholarship Review, Athletic Disciplinary, College Disciplinary Review Committees.
Instructional Programs and Curriculum (ex officio—Dean of Learning Services)
The Instructional Programs and Curriculum Committee will explore and investigate issues relative to teaching and learning. The scope of this committee will include instructional practices and procedures, curriculum development and delivery and course scheduling and availability. Instructional Committee will make recommendations to the Deans and Division Directors as well as to the President’s Cabinet.
Human Resources (ex officio—Director of Human Resources/Payroll)
The Human Resources Committee will consider topics and policies related to employee issues and benefits, including: staff development, orientation, employee leave, employee benefits, staff handbook, employee evaluations, faculty promotion and sabbaticals. Recommendations will be made to the President’s Cabinet.
Community Relations (ex officio—Director of Information Services and Publications)
The Community Relations Committee will offer input on and communicate efforts to the campus in the areas of community awareness, special events, campus wide and program specific marketing and publications. It will also help review requests for promotional support and make recommendations.
PROCEDURE REGARDING PROGRAM/DEPARTMENT REVIEW AND EVALUATION
I. State the program/department mission statement
II. Program Goals
A. Include copy of the current unit portion of the strategic plan
B. Complete and include planning form for each goal
III. Student Populations and Performance
A. Complete and attach Form IPR1—Enrollment Trends
B. List any student populations not currently being served by the program
C. List access strategies used to prevent discrimination against special populations
D. List educational strategies used to assist student success
E. Complete and attach Form IPR2--Student Performance and Completion
IV. Personnel
A. Complete and attach Form IPR3—Faculty Summary
B. Include professional goals and self-evaluations of teaching effectiveness of faculty
C. Identify unmet professional/educational needs of faculty/staff
V. Curriculum Summary and Analysis
A. Attach current/updated syllabi
B. Complete and attach Form IPR4—Curriculum History
C. Describe the existing curriculum as it addresses the following:
1. Relevance for transfer
2. Duplication of courses within the program or across programs
3. Excessive concentrations of courses within the program
4. Courses that are missing within the curriculum
5. Course prerequisites
D. Describe the curriculum evaluation process
E. Describe course scheduling to ensure courses are adequately sequenced for the following:
1. Morning, afternoon, evening, and weekend students
2. Alternative delivery
3. Degree completion
4. Job enhancement
5. Personal enrichment
VI. Credit Hour Productivity
A. Complete and attach Form IPR5—Credit Hour Productivity
VII. Program Resources
A. Complete and attach Form IPR6—Budget and Expenditures
B. Identify and justify any additional staffing needs
VIII. Summary
A. Complete and attach Form IPR7—Program Review Summary
DRUG/ALCOHOL-FREE CAMPUS GUIDELINES
(Compliance with Section 22 of the Drug-Free Schools and Communities Amendments of 1989, Public Law 101-226)
Garden City Community College has long recognized that the abuse of alcohol and the use of other drugs harm an academic community in many ways. This high risk behavior is exemplified by decreased productivity among members of the community, serious health problems, strained social interactions as well as forms of vandalism and other crimes. Problems associated with the illicit use and abuse of substances have a pervasive impact upon our academic community and are not associated with a singular socioeconomic group or age level. Alcohol abuse and the use of illicit drugs especially impair the processes of education and learning.
Garden City Community College subscribes to the basic philosophy of the Network of Colleges and Universities Committed to the Elimination of Drug and Alcohol Abuse which states:
1. The institutional establishment enforces clear policies that promote an educational environment free from the abuse of alcohol and other drugs.
2. The institution will provide education for its members for the purpose of preventing alcohol and other drug abuse as well as educating them about the use of legal drugs in ways that are not harmful to self or others.
3. Garden City Community College will create an environment that promotes and reinforces health responsible living; respect for community laws and campus standards and regulations; the individual’s responsibility within the community; and the intellectual, social, emotional, spiritual or ethical, and physical well being of its community members.
4. The institution will provide for a reasonable level of care for alcohol and other drug abusers through counseling, treatment and referral.
It is the policy of Garden City Community College that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in its workplace or as a part of any Garden City Community College activities, any full or part-time officer or employee of the college, including faculty, other unclassified staff, classified staff, administrators, and student workers, found to be illegally manufacturing, distributing, dispensing, possessing or using controlled substances at the workplace of the college shall be subject to disciplinary action in accordance with applicable policies of the State of Kansas and the College Board of Trustees. Officers and employees are reminded that illegal manufacture, distribution, dispensing, possession or use of controlled substances may also subject individuals to criminal prosecution.
As a condition of employment, all employees of Garden City Community College shall abide by the terms of this policy statement and any employee convicted of, or aware of any other employee(s) convicted or in violation of any criminal drug statue will notify the President or his/her designee, no later than ten days after the conviction. For purposes of this policy, “conviction” means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the federal or state criminal drug statues.
The term “controlled substance” as used in this policy means those substances included in Schedules I through V of section 202 of the controlled Substances Act and as further defined by regulation at 21 CRF 1300.11 through 1300.15. The term does not include the use of a controlled substances pursuant to a valid prescription or other uses authorized by law. Concerning the use of alcohol, any alcohol consumption on the campus is strictly prohibited. The President must approve consumption of alcohol at official off-campus activities, in advance. Garden City Community College will not permit or condone the consumption of alcohol at such events by any individual under the age of 21.
In accordance with Garden City Community College disciplinary policies and practices, when an employee is found to be in violation of this policy the employee maybe subject to penalties up to and including termination by the President with final approval by the Board of Trustees. The Garden City Community College Board of Trustees reserves the right to require an employee to satisfactorily complete, at the employee’s expense, assessment and/or treatment in an accredited rehabilitation program before being allowed to return to work. Appropriate action will be taken within thirty (30) days of Garden City Community College’s notice of a conviction or violation of this policy.
The Garden City Community College Board of Trustees strictly prohibits the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance or alcohol by any student on the Garden City Community College premises or as part of any even sponsored by the College.
Garden City Community College does not permit or condone the consumption of alcoholic beverages by any individual under the age of 21. All laws, local, state and federal, concerning the possession or use of illegal drugs by any student, faculty or staff member will be strictly enforced on the campus and at any event sponsored by the College.
The 3.2 beer law which went into effect on July 1, 1985, makes it illegal for persons younger than 21 to buy and consume 3.2 beer. The college policy reflects compliance with this law and the College’s stance on the issue of alcohol.
All violations of policy will be handled on an individual basis affording each student the right to due process. Procedures of this process are described in the student handbook. Violation of this policy will result in immediate disciplinary action that may include: reprimand, probation, suspension or expulsion from Garden City Community College or other sanctions detailed in the Student Handbook. As a part of disciplinary action, Garden City Community College reserves the right to require a student to satisfactorily complete, at the student’s expense, assessment and/or treatment in an accredited rehabilitation program before consideration will be given for re-admission to Garden City Community College. It is the College’s belief that all disciplinary sanctions should provide the opportunity for personal growth. Counseling and referral for individual assessment may be included as a condition of any sanction.
Garden City Community College does not permit or condone the consumption of alcoholic beverages by any individual under the age of 21.
TOBACCO FREE CAMPUS: All buildings owned and leased by Garden City Community College shall be tobacco free. Neither smoking nor chewing of tobacco is allowed within the buildings. This policy became effective January 1, 1992 and in the residence halls, June 1, 1992.
III. SANCTIONS
Students and employees are reminded that local, state and federal laws provide for a variety of legal sanctions and penalties for the unlawful possession or distribution or possession with intent to distribute narcotics. For unlawful possession of a controlled substance, a person is subject to up to one year of imprisonment and fines up to $5,000. Any person who unlawfully distributes a controlled substance to a person under twenty-one years of age may be punished by up to twice the term of imprisonment and fine otherwise authorized by law.
Kansas law provides that any person who violates the criminal statues on controlled substances by possessing, offering for sale, distributing or manufacturing opiates and narcotics, such as cocaine and heroin, shall be guilty of a Class C felony. For a conviction of a Class C felony, the court may sentence a person to a term of imprisonment of a minimum of three to five years, a maximum of 10 to 20 years and a fine of up to $15,999. Unlawful possession of a depressant, stimulant of hallucinogenic drug is punishable as a Class A misdemeanor, with a penalty of up to a year in jail and a fine of $2,500. Depressants include barbiturates, Valium and barbital. Hallucinogens include LSD, marijuana and psilocybin. State law classifies amphetamines and methamphetamines as stimulants.
Article 7 of the Kansas Liquor control act provides for punishment up to six months imprisonment and fines of up to $1,000 for violation of the statues relating to the possession and distribution of alcohol.
Local ordinances of Garden City also provide for prohibitions relating to illicit drugs and alcohol. Generally, these local ordinances are similar in content to state law.
Through its commitment toward a drug-free institution of higher education, Garden City Community College will conduct ongoing alcohol and other drug education programs for employees and students. In addition, the following will be distributed on an annual basis to all employees and students:
1. A brochure outlining Garden City Community College’s Drug Free Campus Policy.
2. A description of the applicable legal sanctions under local, state and federal law for the unlawful possession, use or distribution of controlled substances and alcohol (included with policy).
3. A description of the health risks associated with the use of controlled substances and the abuse of alcohol (included with policy).
4. A description of drug and alcohol counseling, treatment or rehabilitation or re-entry programs that are available to employees or students (included with policy).
Appropriate Garden City Community College personnel, as designated by the President, will be responsible for the annual review of the Garden City Community College Drug Free Campus policy to:
1. Determine its effectiveness and implement changes to the policy if
needed.
2. Insure that its disciplinary sanctions are consistently enforced.
In addition, a permanent file will be maintained in the office of the Southwest Kansas Regional Prevention Center on the GCCC campus documenting compliance with section 22 of the Drug Free Schools and Communities Amendments of 1989 (Public Law 101-226).
Alcohol consumption causes a number of marked changes in behavior. Even minimal amounts can significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Low to moderate doses of alcohol also increase the incidence of a variety of aggressive acts, including spouse and child abuse. Moderate to high doses of alcohol cause marked impairments in higher mental functions, severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described. Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations and convulsions. Alcohol withdrawal can be life-threatening.
Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver.
Mothers who consume alcohol during pregnancy may give birth to infants with Fetal Alcohol Syndrome (FAS). Such infants suffer irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic parents are at greater risk than other youngsters of becoming alcoholics.
Alcohol and other drug use represents serious threats to health and the quality of life. More than 25,000 people die each year from drug-related accidents or health problems. With most drug use it is probable that users will develop psychological and physical dependence. The general categories of drugs and their effects are as follows:
ALCOHOL: Short-term effects of alcohol include behavioral changes, impairment of judgment and coordination, greater likelihood of aggressive acts, respiratory depression, irreversible physical and mental abnormalities in newborns (FAS) and death. Long-term effects of alcohol abuse include damage to the liver, heart and brain, ulcers gastritis, malnutrition, delirium tremens and cancer. Alcohol combined with other barbiturates/depressants can prove to be a deadly mixture.
AMPHETAMINES/STIMULANTS, such as speed, uppers, crank, ice and caffeine, can speed up the nervous system, causing increased heart and breathing rates, higher blood pressure, decreased appetite, headaches, blurred vision, dizziness, sleepiness, anxiety, hallucinations, paranoia, depression, convulsions and death due to stroke or heart failure.
ANABOLIC STEROIDS seriously affect the liver, cardiovascular and reproductive systems and can cause sterility in males and females as well as impotency in males.
BARBITURATES/DEPRESSANTS, known as downers, Quaaludes or Valium, slow down the central nervous system causing decreased heart and breathing rates, lower blood pressure, slowed reactions, confusion, distortion or reality, convulsions, respiratory depression, coma and death. Depressants combined with alcohol can be lethal.
COCAINE OR CRACK stimulates the central nervous system and are extremely addictive, both psychologically and physically. Effects include dilated pupils, increased heart rate, elevated blood pressure, insomnia, loss of appetite, hallucinations, paranoia, seizures and death due to cardiac arrest or respiratory failure.
HALLUCINOGENS, such as PCP, angel dust or LSD, interrupt the functions of the part of the brain which controls intellect and instincts and may result in self-inflicted injuries, impaired coordination, dulled senses, incoherent speech, depression, anxiety, violent behavior, paranoia, hallucinations, increased heart rate and blood pressure, convulsions, coma and heart and lung failure.
CANNABIS, such as marijuana, hashish or hash, impairs short-term memory, comprehension, concentration, coordination and motivation and may cause paranoia and psychosis. Marijuana smoke contains more cancer-causing agents than tobacco smoke. The way in which marijuana is smoked, deeply inhaled and held in the lungs for a long period, enhances the risk of cancer. Combined with alcohol, marijuana can produce a dangerous, multiplied effect.
NARCOTICS, such as smack, horse, Demerol or Percodan, initially produce feelings of euphoria often followed by drowsiness, nausea and vomiting. An overdose may result in convulsions, coma and death. Tolerance develops rapidly and dependence is likely. Using contaminated syringes to inject such drugs may result in contracting the AIDS virus.
TOBACCO/NICOTINE Some 170,000 people in the United States die each year from smoking-related coronary heart disease. Some 30 percent of the 130,000 cancer deaths each year are linked to smoking. Lung, larynx, esophagus, bladder, pancreas and kidney cancers strike smokers at increased rates. Emphysema and chronic bronchitis are 10 times more likely among smokers.
INHALANTS Sniffing highly concentrated amounts of solvents or aerosol sprays can produce heart failure and instant death. Sniffing can cause death the first time or any time. High concentrations or inhalants cause death from suffocation by displacing the oxygen in the lungs. Inhalants also can cause death by depressing the central nervous system so much that breathing slows down until it stops.
VII. ALCOHOL AND OTHER DRUG RESOURCES
On-Campus
Student Services Office 620-276-9635 620-276-9638
620-276-9640
Student Health Office 620-276-9601
Southwest Kansas Regional Prevention Center 620-276-9624
Off-Campus
Alcoholics Anonymous 620-276-7011
Area Mental Health Center 620-276-7689
1111 E. Spruce, Garden City KS 67846
New Chance, Inc. 620-276-0840
116 East Chestnut, Garden City KS 67846
Many community agencies are available to assist employees and students seeking alcohol and other drug counseling, treatment and/or information. A statewide resource directory is available at the Southwest Kansas Regional Prevention Center Office.
National Hotline Numbers
National Drug Information and Referral Line 1-800-662-HELP (4357)
PROCEDURE REGARDING DANGEROUS WEAPONS AT THE COLLEGE
Students attending Garden City Community College in violation of the Dangerous Weapons policy shall be subject to disciplinary actions in accordance with the provisions of college regulations. Students will also be dismissed from the college should any type of weapon be used in a threatening manner.
Students living in the college residence halls must check in their hunting gear with the Director of Residential Life. All such gear will be kept in a locked vault.
Criminal Justice students who are currently enrolled in a college firearms class may possess a handgun that meets the criteria of the class, but only enroute to, while at, or enroute back from the firearms range. All handguns will be kept under lock and key in the criminal justice vault room. No live firearms may be used for any other purpose other than actual range training.
Refer to the Residence Hall Handbook and the Student Handbook for additional guidelines and procedures.
PROCEDURE REGARDING TECHNOLOGY RESOURCES (COMPUTER AND NETWORK USAGE)
The Garden City Community College, through Department of Computer Services (DOCS), provides computing resources and worldwide network access for legitimate academic and administrative purposes. Individuals utilizing GCCC computer and network resources are expected to be aware of specific policies governing their use, and should act responsibly while using shared computing and network resources. Specific usage procedures and guidelines follow, but may not be all-inclusive. All procedures are subject to change as the computing and network environment evolve.
Each person using GCCC computer and network resources should:
1. Take no actions, which violate the Student Code of Conduct, GCCC Staff Manual, or the Agreement between the GCCC Board of Trustees and GCCCHEA.
2. Abide by security measures implemented to protect information, data, and systems. Examples of adhering to this procedure include periodic establishment of new passwords for your computer accounts, protecting the confidentiality of passwords, and limiting use to only the registered account owner. Examples of misuse include using a computer account and/or obtaining a password that you are not authorized to use, using the campus network to gain unauthorized access to any computer system, leaving a list of personal passwords in an unsecured location (i.e. sticking on monitor), and using any method in an attempt to acquire passwords.
3. Clearly and accurately identify yourself in electronic communications. Concealing or masking the identity of electronic communications such as altering the source of an email message by making it appear as if the message was sent by someone else, or the sending of anonymous email is in violation of this procedure.
4. Use computer and network resources efficiently. Due to limited bandwidth, playing network games are prohibited, as are other high use applications such as video and radio streaming, mpg downloads. etc. All network-shared (i.e. Kaaza and Eanthology) applications will be authorized by DOCS staff. Other examples of inappropriate use include deliberately wasting computer resources by sending unsolicited mail either individually or via listservs and/or newsgroups (SPAM's), and sending "chain letters" or engaging in "pyramid" schemes. DOCS has the ability to identify, monitor, and manage computers and software connected to the GCCC network.
5. Ensure that others are free from harassment or intimidation. Do not use computer systems to send, post, or display offensive, abusive, slanderous, vulgar, or defamatory messages, text, graphics, or images. This includes harassment and intimidation of individuals on the basis of race, sex, religion, ethnicity, sexual orientation, disability, etc.
6. Ensure that the use of computer resources and networks is academically oriented. Use of your computer account, college purchased hardware and/or software, or the network for profit or commercial gain is prohibited. Examples include using your computer account for engaging in consulting services, software development, advertising products/services, and/or other commercial profit-based endeavors.
7. Respect copyright and intellectual-property rights. Users must adhere to the Copyright Policies listed in the GCCC Printing and Copying Services Guide, and the terms and conditions of any and all software licensing agreements and/or copyright laws as specified by the vendor or licensor.
8. Respect College property. Misuse of College property includes, but is not limited to, theft or damage of equipment or software, knowingly running or installing computer viruses or password acquiring programs, attempting to circumvent installed data protection methods that are designed and constructed to provide secure data and information, or in any way attempting to interfere with the physical computer network/hardware, or attempting to degrade the performance or integrity of any campus network or computer system.
9. Respect and adhere to other departmental/college/Internet Service Provider's acceptable use procedures. When using a GCCC computer system and/or network to connect to a non-GCCC system or network, adhere to the prevailing procedures governing that system or network. However, this does not in any way release your obligation to abide by the established policies governing GCCC computer systems and networks.
Consequences of Misuse and/or Non-Compliance
Misuse of computing and network resources or non-compliance with written usage policies/procedures may result in one or more of the following consequences:
Questions about GCCC acceptable use policies should be addressed to: Director of Computer Services
Technology, as addressed in this procedure, includes hardware, peripherals, and software. This procedure is designed to ensure appropriate value by the purchaser and to verify that new equipment and software purchased will be consistent in requirements, specifications, and quality. All technology requests must be submitted to Computer Services prior to purchase.
1. Computer Services is responsible for acquiring and maintaining yearly bids from local and distance vendors. All purchases made of items that have a yearly bid are subject to these bid agreements. It is the responsibility of the Director of Computer Services to notify the staff and faculty of the latest bids on file. The bid lists includes, but is not limited to, the following items:
Computers
Desktop
Laptop
Multi-media equipment
Server
Printer Supplies
Cartridges
Paper
Projectors
Mountable
Portable
Network connectivity
(listed on Technology Purchase
Worksheet)
2. Computer Services has been charged with establishing “recommended” lists for technology items. Computer Services will do its best to help staff to get the best quality for the dollars budgeted, and to ensure consistency on campus. These recommended lists include, but are not limited to:
Printers
Digital camera
Scanners
Other peripherals
3. Computer Services has been charged with establishing campus contracts for many software titles. In addition, various vendors and Computer Services have a strong working relationship that normally can compete favorably in the purchase of many other types of software. It is imperative, therefore, that Computer Services be contacted before software purchases are made. The purpose of this requirement is to get the best value and to make sure that the software is compatible with existing technology or that technology is available that will operate the software. The software list includes, but is not limited to:
Microsoft Office
McAfee Antivirus
Adobe Products (PhotoShop, PageMaker, Acrobat, Illustrator, etc)
4. Computer Services has been charged with maintaining the quality, consistency, and operation of the network(s) on campus. Any technology that is to be attached or installed on the network and/or software installed on campus shall be submitted to Computer Services prior to purchase. This requires that equipment to be placed in service shall meet current specifications. The Director of Computer Services or designee must approve purchases of all technology, including computers, laptops, scanners, cameras and camcorders, technological whiteboards, etc.
5. Any costs associated with additional network items, switches, hubs, wiring, etc., must be included in any grant application, or purchase proposal. The Technology Purchase Worksheet (located at the end of this procedure) must be included when requisitioning technology.
6. Technology purchases take time and effort. Any person wishing to purchase technology for his/her department or division should submit his/her requests in writing (via Track It, email, requisition, letter, or memo) to Computer Services. Once a technology requisition is approved and the purchase order is prepared, Computer Services will submit and track the purchase order. As technology is received at Computer Services, the purchaser will be notified when the setup is complete and informed about the expected delivery time. The expected turn around on purchases depends on the time of year, inventory of vendor, and how much clarification needs to be done prior to the submission of the purchase order.
7. Endowment Grant Purchases: Any equipment or software that is to be purchased through an Endowment grant shall be submitted to Computer Services with the Technology Purchases Worksheet (located at the end of this procedure) prior to the grant application being submitted to the Administration. The Endowment Office will handle the actual ordering and purchasing of technology when Endowment funds are used. As technology is received at Computer Services, the purchaser will be notified when the setup is complete and informed about the expected delivery time. The expected turn around on purchases depends on the time of year, inventory of vendor, and how much clarification needs to be done prior to the submission of the purchase order.
8. Special needs: Any special needs when ordering technology should be clearly defined when contacting Computer Services.
TECHNOLOGY PURCHASES WORKSHEET
Requestor:____________________ Division:____________________
Technology requested:__________________________________________
Quantity:_________
Other items:
Shipping costs
Additional supplies (i.e. printer cartridges)
Connecting cables (i.e. printer)
Maintenance fees/Service contracts
Applicable software(s)
Location where technology will be used: Building________ Room_____
Technology will be connected to the network: Yes_____ No_____
Network connectivity:
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Sufficient |
Need |
Not Needed |
Unknown |
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Routers |
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Switches |
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Hubs |
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Patch Panel |
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Server |
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Plates/Boxes |
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Conduit/wire mold |
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Mounting hardware |
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Connectors |
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Wiring/Fiber |
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Other Considerations:
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Electrical connections |
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Labor/Contractor |
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Labor/Institutional |
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Furniture/Tables |
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Furniture/Chairs |
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Carpeting |
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Environmental Survey:
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Sufficient |
Need |
Not Needed |
Unknown |
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Redesign of Layout |
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Phone Connections |
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Fax machines |
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HVAC |
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Desktop/Laptop Setup:
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Required |
Installed |
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Monitor |
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Mouse |
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Keyboard |
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Network connectivity |
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Default Software (preinstalled) |
Operating System McAfee with E-policy Office with FrontPage VNC Server |
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Other Software (other than test banks)
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Special Considerations:
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TECHNOLOGY BIDDING PROCEDURES
1. Computer Center staff will put together specifications for items to be bid:
Computers
Desk Top
Laptop
Monitors
High End Printers
High End Scanners
Projectors
Mountable
Portable
Network Equipment
2. Computer Committee will verify the specifications
3. Computer Center Director will send Bids out to vendors, both local and mail order and set the date for opening of the bids.
4. Computer Center Director and Dean of Administrative Services will open bids at specified date.
5. Computer Center Director will notify vendors of winning bids.
6. Computer Center Director will notify campus entities of winning bids.
Procedure for purchasing computer items:
Object code 8510 is for Equipment—other than computer or network equipment. Division Chairs can approve this object code.
Object code 8530 is for Computer Equipment—computer equipment consists of anything that directly or indirectly attaches to or can be accessed from the network. This includes monitors, CPU’s, keyboards, mice, scanners, printers, cameras, speakers, projectors, tape drives, tapes, cable, cable ends, cable fixtures (jacks and face plates etc…), hard drives, video cards, sound cards, security equipment (locks and cables), RAID systems Information Technology Director or the appointee must approve this object code.
Object code 8540 is for Software—any software that is loaded on a computer must go through Information Technology Director or the appointee to approve. Proof of license will be required.
IT maintains contracts for: Monitors, CPU’s, Projectors, and Cartridges. No purchases should be made from any other source.
IT maintains a very good source for printers and other peripherals. Anything attaching to the network (object code 8530) must go through IT
Procedure for getting technology and computer services provided to new employees
(as of 4-19-05)
Guidelines/Rules for GCCC Internet Access
As a condition for using GCCC Internet access, employees and students must agree to abide by the following rules. If you do not wish to do so, your account will be terminated.
GCCC does not guarantee security or privacy to users. GCCC authorized personnel may access user files for the purpose of maintaining services and to investigate alleged violations of rules for use.
Violation of these rules may result in disciplinary action pursuant to GCCC policies. If violations of law are discovered, operators may be referred to appropriate law enforcement authorities and or removed from the Residential Life Area.
I have read the above and understand and agree to all terms for using GCCC Internet access.
__________________________ ___________________
Student Name (PRINTED) ID NUMBER
__________________________ ____________________
Student Signature Date
*******************************************************************************
Room Number________ Side of room Right_______ Left______
Type of computer__________________ MAC Address____________________________
CPU Speed:_______ Ram:_________ PC ____ or MAC____ Operating System_____
PROCEDURE/GUIDELINES REGARDING WEB PAGE PUBLISHING
GCCC Website Committee
Steve Quakenbush Tiffany Heit Lydia Smith
Mary Wilson Carol Heinemann Jayre Lee
Deanna Mann Paula Moisio Kurt Peterson
Jeff Sanders Itzel Stewart Laura York
Anna Worden Karen Gustavson
PURPOSE
These procedures are provided for all GCCC employees and organizations who intend to publish web pages to be hosted on the college’s web server. The purpose of the website is to provide information about GCCC’s mission, services, events and programs. In addition, web pages may be used to provide access to educational resources, informational tools, navigational aids, and to further the professional growth and development of the faculty and staff.
WHO CONTRIBUTES
All GCCC programs, departments, organizations, faculty and staff are encouraged to provide materials they believe will be of interest to internal and external customers. All new pages must be linked to a menu or another web page. The GCCC Website Committee will review all initial web pages to be posted for consistency with college publication guidelines before they are published on the web server. Approval for the link or initial access of a web page must be reviewed by the Website Committee. The Webmaster will provide initial link and placement of web pages and access/password to update website information will be granted by Computer Services.
RESPONSIBILITY
Web page authors are responsible for preparing and maintaining the content of their pages. It is the author’s responsibility to ensure that all web page content is accurate, current, useful, professional and consistent with the GCCC mission. All web pages must comply with college policies and any federal, state and local laws relating to civil rights, harassment, copyright, security, and other statutes relating to electronic media. Supervisors of college divisions, departments, programs and organizations are responsible for ensuring that all web pages in their areas adhere to the policies.
OWNERSHIP
Garden City Community College’s website is an official publication of GCCC. Therefore, all materials, including text and graphic images appearing on the college’s official web pages, are copyrighted and may only be reproduced by or with the written permission from the Director of Information Services or the GCCC Website Committee.
Individual faculty, administrators, staff or organizations who create web pages own the copyright for their original material. Each individual, however, must be aware of copyright infringement. For example, rather than duplicating the work of others, that work should be incorporated as links into your own pages when appropriate.
TYPES OF WEB PAGES
Categories of web pages hosted on the GCCC web server include:
• Official college web pages
• Department/division web pages
• General college web pages
Information and links added to all gcccks.edu web domains must be related to the goals and functions of GCCC. College web pages must be prepared using the approved college templates or guidelines and will be reviewed by the GCCC Website Committee for accuracy and compliance with college policies and publishing guidelines. Below is a list of guidelines governing the creation and maintenance of pages and determining who is ultimately responsible for each type of page.
• Official college web pages are all web pages that provide information about the college, the educational programs, services, personnel and events offered by the college including but not limited to the Home Page. Official pages will be designed and content will be guided by Information Services and Creative Services to achieve consistency and coherence. Disclaimer notices will appear on other types of pages to inform the viewer that they are leaving official GCCC pages.
• Department/division college web pages are those created by a division, department, program or organization. Developers of these web pages will follow the web page publishing guidelines including page templates with appropriate colors. Content and maintenance will be the responsibility of the division, department or program director. These pages will be linked in a very visible way to the GCCC Home Page. Creative Services will provide assistance with Dreamweaver templates or Dreamweaver compatible templates used by web page developers.
• General college web pages are those created by a program, student organization or faculty member that are developed in web software that is Dreamweaver compatible. These pages may also include:
Personal Web Pages that can be linked only to a faculty template or department template page. Personal web pages must contain the following:
• A link back to the academic department page
• A link to the e-mail address of the person responsible for maintaining the page
• A “last update” date
Neither the page contents nor the link identifiers on these types of pages are monitored, reviewed or endorsed by GCCC. The content owner who writes a personal or academic page is responsible for maintaining his or her page(s). All new pages will be reviewed for approval by the division/department director.
Biographical Web Pages are pages maintained by any GCCC faculty, administrator or staff member. Examples of such pages include:
• Background/biographical information
• Directory information about the personal nature of the employee’s work at the college
• Current special projects
• Hobbies, special interests, etc.
Academic Course Pages are directly related to specific courses taught by GCCC faculty. Examples of such pages include:
• Course objectives and syllabi
• Course schedules
• Faculty office hours, phone numbers, etc.
• Student generated pages related to specific course work
RULES/GUIDELINES APPLYING TO ALL WEB PAGES
GUIDELINES
Before developing materials for the GCCC website, web page developers should take time to get familiar with the GCCC website and the Web in general. Developers may discover documents to link to their own and may find they can refer to existing resources rather than creating new ones.
Web page developers will need to complete and submit the Web Publishing Form to Creative Services. Developers may request access/password to load their pages or may have the Webmaster upload them. Creative Services will work with Computer Services to provide access.
Developers will need to invest some time in learning how to use software tools to create web files. In addition, once web files are made public they require maintenance. Poorly maintained web files reflect negatively on the college; and out-of-date web materials are, in some cases, worse than not having the materials available. Therefore, web page developers should be willing to make a commitment to provide long-term maintenance for their files and periodic reviews.
GCCC Information Services/Creative Services may deactivate links to pages found not in compliance with college policy. Attempts will be made to contact web page developers to make appropriate changes. Reactivation of a link may take place after the GCCC Website Committee reviews and approves changes to the page(s).
GCCC web page developers are responsible for following all applicable policies and laws pertaining to web publishing. The following specifications have been established to assure accuracy, consistency and coherence of GCCC’s web pages.
a) All college web pages should be developed using the appropriate guidelines prepared by the Webmaster. Templates and style palettes are available.
b) Sentence style capitalization will be used for titles and headings.
c) Alterations of college logos are not permitted.
d) Duplication should be avoided by providing links to files rather than recreating data already available.
e) Each web page must be “signed” so users may send comments or request information from the person responsible for the page. Each web page must contain the name or department name and e-mail address of a person to contact for additional information, and the name of the person responsible for maintaining the web page if that person is different from the content owner. No e-mail address is required for the person who maintains the site if that person is not the content owner.
f) Each page must be dated to show the latest revision. This can be done with a line at the bottom of the page such as “last modified 03/24/03.”
g) Graphic images and photos should be .jpg or .gif format and kept at a minimal size for quicker download.
h) Copyrighted material of any kind may not be used without the copyright holder’s written permission.
i) All web pages must be consistent with the college computer policy.
j) Appropriate division or program directors should review content, changes and additions.
k) All content providers requesting changes to official college pages must follow the web page publication procedures as outlined in this document.
RULES
· No link or page may be employed for commercial use.
· No link or material should violate the rights of others.
· Commercial, for-profit solicitation, sales or advertising is prohibited. GCCC organizations are exempt.
· Anyone who violates these rules will be notified that the links to their web pages will be removed. Violators must update page content to be in compliance with GCCC policy in order to have links to their pages reactivated.
· Unlawful or inappropriate use of college hardware, software, or web pages linked to the college server is prohibited. Students or employees of the college who violate this policy are subject to appropriate GCCC procedures.
OUTSIDE LINKS
· Requests for outside links to be placed on official and general college web pages must be submitted to the GCCC Website Committee by use of a Link Request Form available from the Information Services Office.
· Links must provide information of an educational or informational nature for employees or students.
· Any link that violates campus policies will not be considered.
· Outside links will be granted for a specified time period.
· Requests for outside commercial links require a meeting with the GCCC Website Committee to be reviewed for consideration.
BOARD OF TRUSTEES
PROCEDURE REGARDING POLICY GOVERNANCE
handle after BOT revised Policy Governance document manual
PROCEDURE REGARDING BOARD MEMBER CONFLICTS OF INTEREST
Annually, in July, each Board member shall complete a form detailing personal information, including name, occupation, spouse’s name, spouse’s occupation, children’s name, children’s occupations. This form is then given to the college auditors for their review to determine any conflicts of interest.