Transcript Request Procedure and Form

1. TRANSCRIPT INFORMATION

A transcript is a certified, official copy of a student’s permanent academic record. It contains confidential information and cannot be released to anyone without the student’s written permission and signature.

Transcripts for a student’s secondary and previous college education, which have been submitted to Garden City Community College as a requirement for admission, become a part of the Registrar’s official file. GCCC does not reissue or certify copies of transcripts from other institutions. Transcripts must be ordered directly from the institution where the coursework was taken.

2. TRANSCRIPT FEE

Each transcript costs $5.00 and must be paid in advance by cash, check or money order (payable to GCCC), or Credit Card (Discover, MasterCard, VISA accepted). The cost of a faxed transcript is $5.00. All fees are payable in advance.

3. HOW TO ORDER A TRANSCRIPT

1. By MAIL or FAX — send your written request to the following address:
   NOTE: Faxed transcripts will be UNOFFICIAL

We encourage you to call us at 620-276-9530 after faxing your request to be sure that we received the FAX in readable form and that there are no HOLDS on your transcript.

Include the following information:

1. Your current name, plus any other name(s) you may have used while attending GCCC, as well as since then.
2. Your social security number.
3. Your date of birth.
4. Your approximate dates of attendance at GCCC (include any degree and date earned).
5. The number of transcripts you are ordering.
6. The complete address(es) where each transcript is to be sent.
7. If separate sealed envelope is required, please indicate so.
8. Enclose $5.00 for each transcript requested (and $5.00 for each faxed transcript requested). Payment must be made in U.S. dollars (cash), check/money order on a U.S. bank, or by credit card (Discover, MasterCard, VISA accepted).
9. Your original signature.
10. Your current address and day-time telephone number.
11. Indicate if you want transcript sent after current semester grades are posted and/or after degree statement is on your record.
12. Any requests that will include Credit Card transactions must include the Cardholder’s Name, Account Number, Expiration Date, and CID (card identification number).
    Students may elect to give CID number over the telephone. The CID (card identification number) is a 3 or 4-digit code printed on the signature panel on the back of Visa, MasterCard and Discover Cards immediately following the credit card account number.

 

B. IN PERSON — Make your request at the Registrar’s Office, Garden City Community College, 801 Campus Drive, Garden City, KS. Our office hours are Monday through Friday, 8:00 a.m. — 4:30 p.m. Please have your student ID or driver’s license available for identification purposes.

C. OTHER IMPORTANT INFORMATION

IV. QUESTIONS?

If you have any questions that we have not answered, please call us at (620) 276-9530 or email us at transcripts@gcccks.edu

V. TRANSCRIPT REQUEST FORM

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