MEETING OF TRUSTEES
OF
THE GARDEN CITY COMMUNITY COLLEGE
Trustees Present: William S. Clifford, Merilyn Douglass, Ron Schwartz,
Steven W. Sterling, Lauren A. Welch, Terri Worf
Others Present: Carol E. Ballantyne, President
Darla Daniels, Deputy Clerk
Clayton Tatro, Dean of Learning Services
Beth Tedrow, Dean of Student Services
Dee Wigner, Dean of Administrative Services
Judy Crymble, Dean of Technical Education
Kevin Brungardt, Assoc. Dean of General Education
Nancy Harness, Assoc. Dean of Continuing Educ. & Comm. Services
Steve Quakenbush, Director of Information Services & Publications
Deanna Mann, Director of Institutional Research
Larry Walker, Faculty Senate
John Haas, Ranson Financial Consultants, LLC
Alesa Meschberger, Garden City Telegram
5:30 p.m. The group enjoyed a meal in the college cafeteria
6:00 p.m. Regular meeting in the Endowment Room
COMMENTS FROM THE CHAIR. Chair Clifford called the regular session to order and stated that a quorum was present. He then made the following comments:
POLICY REVIEW
E. Approval of proposed changes to the Policy Governance document
as discussed at the May 6 Board Retreat
OPEN COMMENTS FROM PUBLIC. Chair Clifford noted that no one had registered to make open comments.
REPORT FROM STUDENT GOVERNMENT ASSOCIATION
No report this evening
CONSENT AGENDA
Chair Clifford asked if any Trustees wished to remove any Consent Agenda items for the purpose of discussion; no one did. Chair Clifford then asked for a motion approving the Consent Agenda.
MOTION: Sterling moved, seconded by Welch, that the Consent Agenda items be approved. Motion carried 6-0.
Approved actions follow:
APPROVED MINUTES of previous meeting, April 12, 2006, as written.
SUBMITTED FINANCIAL INFORMATION TO THE AUDITOR, as presented.
APPROVED PERSONNEL ACTIONS, as presented - see attached lists.
APPROVED MOU AGREEMENTS RE: 2006-07 PARAMEDIC PROGRAM, as presented. [copy of agreements attached as a part of these minutes]
• Colby Community College
• Dodge City Community College
• Seward County Community College
APPROVED LOCAL AREA I WORKFORCE INVESTMENT BOARD CONTRACT FOR 2006-07, as presented. [copy of contract attached as a part of these minutes]
· Rapid Response program funding
Trustees had previously received numerous documents detailing the financing of Phase II of the cooling loop project [copy attached as a part of these minutes]. John Haas “walked through” the various documents and answered appropriate questions.
The project had originally been estimated to cost $877,633.39. Haas said that six financing proposals had been received, with total costs ranging from $896,921.58 to $855,465.96. Haas recommended that the Board accept the best proposal of $855,465.96 from M & I Bank with a net interest cost not to exceed 3.85%.
After discussion, Haas recommended that the Board approve Resolution No. 2006-02, as follows:
A RESOLUTION AUTHORIZING GARDEN CITY COMMUNITY COLLEGE TO ENTER INTO A LEASE PURCHASE TRANSACTION, THE PROCEEDS OF WHICH WILL BE USED TO PAY THE COSTS OF ACQUIRING, CONSTRUCTING AND INSTALLING IMPROVEMENTS FOR THE COMMUNITY COLLEGE HEATING AND AIR CONDITIONING SYSTEM; AND TO APPROVE THE EXECUTION OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH.
In short, the resolution authorized GCCC to enter into a financing arrangement involving a Lease Purchase Agreement not to exceed $760,000 principal amount of Lease Purchase Agreement Certificates of Participation, Series 2006, and to enter into an annually renewable Lease Purchase Agreement with UMB Bank, N.A., Kansas City, Missouri (Trustee) for said equipment related to the cooling loop project.
After discussion, the following motion was made:
Worf moved, seconded by Schwartz, that the Board of Trustees approve Resolution No. 2006-02, as presented. Motion carried 6-0. [copy of resolution in its entirety attached as a part of these minutes]
MONITORING REPORTS and ENDS REPORT
Trustees indicated that they had received and reviewed the various reports (copy attached as a part of these minutes). Chair Clifford noted that the reports were received, reviewed, and accepted.
No comments this evening.
BOARD PROCESS AND POLICY GOVERNANCE REVIEW AND
APPROVAL OF PROPOSED CHANGES TO THE POLICY GOVERNANCE DOCUMENT AS DISCUSSED AT THE MAY 6 BOARD RETREAT
Chair Clifford expressed appreciation for the productive retreat session held on May 6. He then led a page-by-page discussion delineating 13 changes to the policy governance document (attached as a part of these minutes). Listed below are highlights of the changes:
· Add a fifth END called Workforce Development…
Workforce development will be responsive to community economic
development and employer needs.
· Add a statement under the Essential Skills END…
Students will have essential computer skills.
· Add two statements under the Academic Advancement END…
Students will have appropriate knowledge of transfer requirements.
Students will have the academic prerequisites sufficient for
successful transfer.
· Add a statement under the Personal Enrichment END…
Community outreach will serve the needs of all citizens.
· Several other (minor) changes were made to the Executive Constraints, Financial Condition, Asset Protection, Governing Style, and other sections (please refer to the attached document for details).
After the page-by-page review, the following motion was made:
Schwartz moved, seconded by Welch, that the Board of Trustees approve the 13 changes as discussed in detail at the May 6 Board Retreat and as read by Chair Clifford this evening, effective immediately. Motion carried 6-0. (Copy of revisions attached as a part of these minutes.)
Trustees thanked Chair Clifford for his leadership in “bringing them along” during this lengthy process in order to bring these changes to fruition. Chair Clifford encouraged the Board to keep the policy governance document a “living, working document” rather than let it stagnate as it had during the past several years. Chair Clifford also indicated that he would work with Ballantyne and Daniels to get the document in a printed format as well as an electronic format.
PRESIDENT CAROL E. BALLANTYNE commented on the following:
GCCC had finally received transfer information from the University of Kansas! For Fall Semester 2005, GCCC transfer students had an average GPA of 3.12, while KU’s non-transfer students had an average GPA of 2.98.
Trustees had received several handouts in their packet, including:
· 2006-07 holiday leave schedule for staff
· Article from Sheila Frahm entitled “We’ve Overlooked One of Our Greatest Assets”
· Athletic Grants-in-Aid and Scholarship report
· Thank-you note from Satanta High School regarding Clint Alexander and the Meats Judging Team hosting the Southwest Kansas District FFA meat judging contest on campus
· Thank you note from Reggie Romine, KSHSAA, regarding Bruce Spiller’s efforts in hosting the regional music festival on campus
Several awards banquets would be held this weekend as a part of the end-of-the-year festivities. GCCC had many teams as well as individual students receive some tremendous honors this year!
Trustee Schwartz suggested that, next year, the Board have a luncheon meeting once or twice a year with various student organizations. Trustees felt this would be a great idea and suggested that lunches also be held with SGA and Faculty Senate.
UPDATE ON THE FRONT DOOR PROJECT
Ballantyne reported that the project continued to progress on schedule and it received no hail damage during the recent storms. Plans are being made to start scheduling the building for regular use after September 15.
The Finney County Community Learning Center needed to be out of its current location by June 30. Nancy Harness was working with St. Dominic Catholic Church regarding possible use of its facilities during July because most of the GCCC campus classrooms were previously scheduled with regular summer programming.
REPORT FROM FINNEY COUNTY ECONOMIC DEVELOPMENT CORP.
Trustees had previously received a handout discussing the status of the FCEDC 90-day plan, and Ron Schwartz reported highlights as follows:
· Sales Tax Issue: will probably ask voters to vote on this issue during April 2007
· Office: Eric Depperschmidt had been hired as the new director; they are now advertising for an office manager/administrator
· Board Retreat will be held June 6, with a follow-up luncheon meeting with all partners on June 15 (all GCCC Trustees are invited)
· Response Procedure had been drafted for use when a business or industry was seeking support in expanding or re-locating to the area. Discussions involving potential employee training should always involve GCCC.
Trustees thanked Schwartz for the excellent update on FCEDC activities.
REPORT FORM GCITC
Worf said there was no report for this evening.
UPCOMING CALENDAR DATES
Chair Clifford reviewed upcoming calendar dates, including:
--May 13: Commencement; 10 a.m.
--June 14: Regular meeting of the Board of Trustees—7 p.m.
--June 16-17: KACCT/COP Quarterly Retreat; Pratt (Welch and Ballantyne)
--Sept. 15-16: Carver Policy Governance Introductory/Refresher Training; Atlanta
(Douglass, Schwartz, Welch, Ballantyne)
EXECUTIVE SESSION
Schwartz moved, seconded by Douglass, that the Board go into executive session at 7 p.m. for the purpose of discussing personnel matters of nonelected personnel and their contractual obligations because if these matters were discussed in open session it might invade the privacy of those discussed, and that the Board of Trustees reconvene into open session at 7:40 p.m. Motion carried 6-0.
Board recessed into executive session at 7 p.m.
***
Board reconvened into regular session at 7:40 p.m.
No official action was taken, and the meeting adjourned at 7:41 p.m.
______________________ ________________________ ________________________
Darla J. Daniels Carol E. Ballantyne, Ph.D. William S. Clifford, M.D.
Deputy Clerk Secretary Chair of the Board