MEETING OF TRUSTEES

THE GARDEN CITY COMMUNITY COLLEGE

September 13, 2006

Trustees Present: William S. Clifford, Merilyn Douglass, Ron Schwartz,

Steven W. Sterling, Terri Worf, Lauren Welch

Others Present: Carol E. Ballantyne, President

Dee A. Wigner, Dean of Administrative Services

Darla Daniels, Deputy Clerk

Clayton Tatro, Dean of Learning Services

Beth Tedrow, Dean of Student Services

Steve Quakenbush, Director of Information Services & Publications

Kevin Brungardt, Assoc. Dean of General Education

Nancy Harness, Assoc. Dean of Continuing Education/Community Services

Cathy McKinley, Director of Human Resources

Barb Larson, Faculty Senate Representative

Cassie Rupp, SGA President

Alicia Sanchez, GC3 Media

Tim Hanningan, FCEDC

Harold Orosco, Local Citizen

Emily Behlmann, Garden City Telegram

5:30 p.m. The group enjoyed a pre-meeting dinner in the cafeteria

5:45 p.m. Regular meeting in the Endowment Room

COMMENTS FROM THE CHAIR. Chair Worf called the regular session to order at 5:45 p.m. and welcomed guests, including Tim Hanningan (representing FCEDC), Harold Orosco (local citizen), and students Alicia Sanchez and Cassie Rupp.

OPEN COMMENTS FROM PUBLIC. Chair Worf stated that Tim Hanningan had registered to make comments regarding the upcoming Finney County Economic Development sales tax issue.

REPORT FROM STUDENT GOVERNMENT ASSOCIATION

Cassie Rupp, SGA President, shared highlights on SGA activities, as follows:

Back-to-school picnic, Bowlmania, Homecoming, the new disc golf course, and more.

CONSENT AGENDA

Chair Worf asked if Trustees wished to pull any of the items on the Consent Agenda for the purpose of discussion; no one did. She then asked for a motion approving the Consent Agenda.

MOTION: Clifford moved, seconded by Sterling, that the Consent Agenda items be approved. Motion carried 6-0.

Approved actions follow:

APPROVED MINUTES of previous meeting, August 9, 2006, with one correction:

Page 4, last line, change “Seattle” to “Orlando”

SUBMITTED FINANCIAL INFORMATION TO THE AUDITOR, as presented.

APPROVED PERSONNEL ACTIONS, as presented - see attached lists.

APPROVED ANNUAL AGREEMENT FOR SERVICES WITH USD #457, RE: JOINT VEHICLE MAINTENANCE CENTER, as presented – agreement attached as a part of these minutes

APPROVED ANNUAL ADVERTISING CONTRACT WITH GARDEN CITY TELEGRAM, as presented – agreement attached as a part of these minutes

Total advertising dollar volume of $75,000

Local display rate: $8.46

Classified retail rate: $6.56

POLICY REVIEW

MONITORING REPORTS and ENDS REPORT

Trustees indicated that they had received and reviewed the incidental informational reports and the monitoring reports (copy attached as a part of these minutes). Chair Worf stated that the reports were reviewed and accepted.

ADMINISTRATIVE SERVICES PROGRAM REVIEW

Trustees had previously received program evaluation reports from the Central Services Department and the Information Technology Program. The reports were reviewed and Trustees expressed appreciation for the information. Ballantyne stated that she realized the information was “means related,” but she wanted the Board to understand that administration routinely reviewed and studied the various departments and made improvements as needed.

OWNERSHIP LINKAGE

Trustees reported the following:

Schwartz and Douglass attended the Paramedic Pinning Ceremony.
Clifford said he had been approached by citizens regarding parking issues at the “Front Door” because it appeared that people who were on campus all day were taking the spots closest to the building, which defeated the purpose of the “Front Door.” Ballantyne noted that Security was monitoring the ten minute and visitor parking spots and acknowledged that we probably needed a few more parking spots for 20-30 minute duration; the situation will be monitored and appropriate action taken so that people can park and get in and out of the building in an efficient manner.
Schwartz said that he had received positive comments from Ward Loyd about the college lowering its mill levy but still maintaining wonderful “community” programming, i.e., taking senior citizens to Wichita to see various musical shows.
Douglass said that Gertrude Davis had been invited to speak to the freshman nursing class and was so pleased to see that 40 students were in the class! Douglass had also inquired about getting a Safe Kids Chapter started and steps were being taken to get that accomplished.

BOARD PROCESS AND POLICY GOVERNANCE REVIEW

Trustees had received copies of the revised Policy Governance document and complimented everyone for their efforts in making it a very professional piece. Douglass, Schwartz, Welch, and Ballantyne would be attending the Policy Governance Workshop in Atlanta later this week.

Brief discussion was held regarding the need to clarify exactly what it means when the CEO was given the authority to achieve any “reasonable interpretation” of the ENDS policies.

REPORTS

PRESIDENT CAROL E. BALLANTYNE commented on the following:

· Trustees had received copies of several handouts, including: Student Support Services newsletter, the fall catalog for continuing education classes, an article from Newsweek entitled “We’ve Overlooked One of our Greatest Assets (community and junior colleges),”and more

· The college had received verbal information indicating that the student loan default rate was 7.7% (down from 8.4%) last year; a written report will be forthcoming.

· Plans were progressing to move to “paperless” Board packets. Next month, administration planned to have both a paper packet and a “trial run” electronic packet. Plans called for emailing the packets to Board members, burning the packet to a CD, posting the packet on the college website, and preparing a few paper packets. Training sessions will be given so everyone will be comfortable navigating through the new format.

· Trustees were invited to ride in the Mexican Fiesta parade and the Homecoming parade.

REVIEW OF VARIOUS FUNDS: ADULT SUPPLEMENTAL, AUXILIARY, FEDERAL STUDENT AID, RESTRICTED GRANTS, ACTIVITY AND ORGANIZATIONS

Ballantyne noted that Trustees had received copies of spreadsheets detailing these accounts; further information would be forthcoming in the audit.

REPORT FROM KACCT/COP meeting held in Wichita on September 8-9

Ballantyne and Welch shared highlights from the meeting. KACCT now has a strategic plan in place and was preparing for the upcoming legislative session to ensure equitable and adequate funding for the community colleges. KACCT was trying to help the general public understand the importance of community colleges in terms of economic development—generally, a 1:4 return on the dollar.

Seward County Community College planned to host the next southwest legislative dinner; Ballantyne will check on the date and get back to Trustees.

UPDATE ON THE FRONT DOOR PROJECT

Ballantyne noted that a few punch list items need to be completed; Stewart Nelson and Gary Dick planned to give a final report at the November Board meeting; and the grand opening celebration was scheduled for October 27 and 28.

REPORT FROM FINNEY COUNTY ECONOMIC DEVELOPMENT CORP.

Schwartz reported that the FCEDC was continuing to work with several prospective businesses.

UPCOMING CALENDAR DATES

--Oct. 11-14: ACCT Leadership Congress in Orlando (Worf, Welch, Ballantyne, Daniels)

--October 19: Regular Board meeting; 5:30 p.m.

--Nov. 8: Regular Board meeting; 5:30 p.m. (Clifford will be gone)

EXECUTIVE SESSION

There was no need for an executive session this evening.

ADJOURNMENT

Douglass moved, seconded by Welch, that meeting adjourn. Motion carried 6-0.

Meeting adjourned at 7:30 p.m.

______________________ ________________________ ________________________

Darla J. Daniels Carol E. Ballantyne, Ph.D. Terri Worf

Deputy Clerk Secretary Chair of the Board