MEETING OF TRUSTEES
OF
THE GARDEN CITY COMMUNITY COLLEGE
Trustees Present: Della Brandenburger, William S. Clifford, Merilyn Douglass,
Steve Sterling, Terri Worf
Trustee Absent: Ron Schwartz
Others Present: Carol E. Ballantyne, President
Darla Daniels, Deputy Clerk
Beth Tedrow, Dean of Student Services
Dee Wigner, Dean of Administrative Services
Kevin Brungardt, Dean of Academics
Judy Crymble, Dean of Technical Education
Cathy McKinley, Director of Human Resources
Steve Quakenbush, Director of Information Services & Publications
Deanna Mann, Director of Institutional Research
Scott Good, IT Department
Doris Meng (and Ryen), Faculty Senate Representative
Ryan Ruda, Director of Counseling/Advising Center
Marty Sigwing, Director of Physical Plant
Bob Sperling, Local Citizen
Emily Behlmann, Garden City Telegram
5:30 p.m. Some of the group went through the cafeteria line for dinner
5:45 p.m. Chair Douglass called Carol Ballantyne via cell phone and indicated that
she would be a little late because of jury duty; she suggested
that the informational-type reports be given in her absence
REPORT FROM STUDENT GOVERNMENT ASSOCIATION
Natasha Duncan, SGA President, distributed a handout detailing SGA’s activities thus far in the school year.
REPORTS
PRESIDENT CAROL E. BALLANTYNE noted that Trustees had received numerous informational reports. A complete report is filed in the electronic Board packet.
· Incidental Information – highlighted recent campus happenings, including the fact that the Respiratory Therapy partnership with Seward County and Dodge City Community Colleges had a tremendous fall enrollment—14 students for SCCC, 6 students for GCCC, and 1 student for DCCC
· Administrative Services Program Review—Physical Plant – Trustees had previously received an evaluation report from Marty Sigwing, Director of Physical Plant. Sigwing stated that he had been in this position for six months and this initial report would form the foundation for future reports. This report focused on the core services and staff associated with the physical plant, including staffing levels of the various departments in comparison to national averages obtained from the 36th Annual Maintenance & Operations Cost Study by American School & University magazine.
Sigwing noted that the department was in “good shape for now,” although future
recommendations would include:
1. Hire one additional part-time general maintenance employee
2. Hire one additional full-time custodial worker and one part-time
custodial employee
3. Discontinue using in-house general maintenance staff for remodel and
renovation of office spaces
4. Supply physical plant workforce with golf carts/gator utility vehicles and
eliminate full-size vans
Accomplishments in the past year included the following:
o Demolition and remodel of the offices in the “old” part of the Administration Building and the Academic Building (electrical and data modifications, new ceilings, lights, carpet, paint, Steel Case furniture)
o Troubleshooting and identification of the domestic hot water problem in DPAC
o Setting up tables and chairs for numerous events, including Inservice, Graduation, Endowment Association Auction, Zoobalee, Kansas Sampler, Tumbleweed Festival, Relay for Life, and more
COMMENTS FROM THE CHAIR. Chair Douglass called the regular session to order at 6:10 p.m. and made the following comments:
(1) tomorrow’s Chamber of Commerce Business After Hours Reception, which
GCCC would be hosting in the SCSC building; (2) Saturday’s Mexican Fiesta Parade; and (3) Constitution Day’s special presentation on September 17.
OPEN COMMENTS FROM PUBLIC. Chair Douglass noted that no one had registered to make comments.
CONSENT AGENDA
Chair Douglass asked if Trustees wished to pull any items on the Consent Agenda for the purpose of discussion; no one did, so she asked for a motion to approve the Consent Agenda as presented.
MOTION: Sterling moved, seconded by Worf, that the Consent Agenda items be approved as presented. Motion carried 5-0.
Approved actions follow:
APPROVED MINUTES of previous meeting, August 8, 2007, as written.
SUBMITTED FINANCIAL INFORMATION TO THE AUDITOR, as presented.
APPROVED PERSONNEL ACTIONS, as presented - see attached lists.
APPROVED AGREEMENT WITH PEPSI, as presented.
[copy of agreement in electronic Board packet]
o Ten year agreement (ending August 31, 2017)
o Initial sponsorship fee of $100,000 payable to GCCC within 45 days from the signing of agreement
o Beginning in Year Two, Pepsi shall pay to GCCC an annual sponsorship fee of $13,300 per year
o GCCC receives 35 percent commission on cash collected from all sales of 20 oz. bottle products through vending machines
o Pepsi will provide annual product donations of up to a total of 200 cases of 12 oz. carbonated soft drinks and 100 cases of Aquafina product each year
o No competitive products shall be sampled, sold, served, or dispensed anywhere on campus
APPROVED AGREEMENT WITH FORD MOTOR COMPANY, RE: MAINTENANCE AND LIGHT REPAIR PROGRAM, as presented.
[copy of agreement in electronic Board packet]
o Delete paragraph D.4, which removes the expiration of the agreement, i.e., agreement is now non-expiring
APPROVED MOU WITH RAMONA MUNSELL & ASSOCIATES CONSULTING, INC., RE: COMMUNITY BASED JOB TRAINING GRANT APPLICATION, as presented.
[copy of MOU in electronic Board packet]
o If the grant application is successful, GCCC will pay RMA a fee equal to 5% of the funds awarded by each annual grant award
o If the grant application is not successful, GCCC will continue to work with RMA for at least one more funding cycle
APPROVED REQUEST TO DISPOSE OF PROPERTY, as presented.
[complete list is included in the electronic Board packet]
o Miscellaneous office furniture deemed worn or damaged beyond reasonable repair
MONITORING REPORTS and ENDS REPORT
Trustees indicated that they had received and reviewed the monitoring reports (monthly). Douglass noted that the monitoring reports were accepted as presented.
Trustees received several pieces of correspondence from owners expressing their appreciation for various college activities: (1) email from Kansas Children’s Service League thanking the men’s soccer team for working with their children; (2) thank you note from American Legion Auxiliary Unit #9 for the college’s efforts in finding a facility for the Travis Bachman service.
Clifford asked for an update regarding nonrenewal of the Upward Bound grant. Ballantyne noted that the college continued to watch this situation. A bill had recently passed out of committee and should go to both the House and Senate floors; said bill should reinstate some funding for the Upward Bound program in Kansas. GCCC remained hopeful that our program would be given due consideration and, in the meantime, we are still caring for our affected students through other TRiO programs.
Ballantyne said she just recently learned of an opportunity related to the possibility of housing a rural development initiative on our campus in connection with the Small Business Development Center; she felt that there was available office space upstairs and/or downstairs in the SCSC building.
BOARD PROCESS AND POLICY GOVERNANCE REVIEW
Brandenburger stated that she was studying the policy governance books.
Douglass suggested that a retreat be held in mid-November, or perhaps the first quarter of 2008, to discuss the policy governance document in an effort to keep it “fresh.” She will check her calendar and then suggest some possible dates.
Ballantyne suggested that a retreat also be held to discuss long-range strategic plans, perhaps in January.
REPORTS (continued from earlier in the meeting)
· Review of various funds –Ballantyne noted that the electronic Board packet contained printouts showing the 2006-07 activity in the Adult Supplemental and Auxiliary funds, the Federal Student Aid and Restricted Grant funds, and the Activity and Organization funds.
· AQIP action projects – Ballantyne noted that the electronic Board packet contained detailed information regarding the five action projects:
Criterion 1: Helping Students Learn
Criterion 3: Understanding Students’ and Other Stakeholders’ Needs—Retention
Criterion 3: Understanding Students’ and Other Stakeholders’ Needs—
Transitioning ALC Students
Criterion 4&5: Valuing People & Leading & Communicating
Criterion 6: Supporting Institutional Operations
Deanna Mann gave an overview of the Academic Quality Improvement Program
(AQIP), which was related to the Higher Learning Commission. All five action
projects are strong and will be worked on throughout the year, but only three will be
posted to the website (probably Criterions 1, 3, and 3).
Mann gave background information regarding “how we became AQIP accredited” vs
the “old” accreditation with North Central Association (NCA). In short, AQIP
allowed for continuous study vs the “old” way of preparing for a self-study and then
letting it “sit on the shelf for ten years” until the next NCA visit.
May 2003: GCCC moved to the AQIP accreditation format. Major projects then
were (1) Helping Students Learn (strengthened the developmental education courses);
(2) Valuing People & Leading & Communicating (emphasized leadership and
implemented the AQIP system into the campus culture); (3) Supporting Institutional
Operations (implemented the new Datatel computer system).
November 2006: the first systems portfolio was submitted, which provided feedback
on strengths and areas for improvement
October 2-5, 2007: The team will travel to Chicago for the AQIP Strategy Forum.
They have prepared five new action projects, all of which are data driven because
now that faculty and staff can get data, they want to use it to improve. These action
projects are to be “stretch targets,” meaning that our goals need to be set high enough
that we really stretch ourselves and grow during the process.
Next 1 ½ - 2 years: AQIP site visit
Trustees expressed appreciation to Mann for her good work and great leadership
with AQIP!
· Student demographics—Summer 2007 – 242.5 FTE (detailed report is in the electronic Board packet)
· 2006-07 KJCCC All-Academic Teams – GCCC student-athletes not only compete well athletically, but also academically. We are always striving to be #1, and the women’s track team attained that goal in 2006-07 with a GPA of 3.39!
· Kansas Small Business Development Center fact sheet – Trustees felt these facts were impressive and suggested that this information be included in one of the bi-weekly newspaper articles (detailed report is in the electronic Board packet)
REPORT FROM KACCT/COP MEETING IN WICHITA, SEPTEMBER 7-8
Ballantyne stated that she had just returned from this trip and didn’t have all of the information “digested” yet, but highlights included the following:
o Some community colleges want to look at the possibility of using sales tax in lieu of property taxes; plans are in the process of taking this idea to the Board of Taxation in the form of a “trial balloon” to see if there is any interest
o Distribution formula continued to be discussed using three principles: (1) keep it simple; (2) consider growth; and (3) don’t penalize anyone, which is hard to do because of the fact that the western half of the state was losing population and the metro areas were growing
o Sandi Kinser, trustee from Cloud County Community College, had retired
o Lauren Welch, former GCCC trustee now living in Manhattan, was volunteering in the KACCT office!
REPORT FROM FINNEY COUNTY ECONOMIC DEVELOPMENT CORP.
Ballantyne reported the following:
UPCOMING CALENDAR DATES. Chair Douglass reviewed the following:
--Sept. 25-30: ACCT Leadership Congress; San Diego (Ballantyne, Worf, Schwartz,
Douglass, Welch, Daniels)
--Oct. 2-5: AQIP Strategy Forum; Chicago; (Ballantyne, Brandenburger, others)
--Oct. 10: Regular monthly meeting at 5:30 p.m.
Chair Douglass stated that an Executive Session would be held after a five minute break.
EXECUTIVE SESSION
Sterling moved, seconded by Clifford, that the Board go into executive session at 7:05 p.m. for the purpose of discussing personnel matters of nonelected personnel and their contractual obligations because if these matters were discussed in open session it might invade the privacy of those discussed, and that the Board of Trustees reconvene into open session at 7:25 p.m. Motion carried 5-0.
Board recessed into executive session at 7:05 p.m.
***
Board reconvened into regular session at 7:25 p.m.
Chair Douglass stated that a suggestion had been made to name the ammonia building in honor of Dr. Gary Jarmer, former Trustee and Dean of Technical Education at GCCC. She then asked for discussion and a motion to that effect.
Sterling moved, seconded by Brandenburger, that the Board of Trustees name the Technical Annex after Dr. Gary E. Jarmer. Motion carried 5-0.
Clifford stated that he believed this was a well-deserved honor for Dr. Jarmer who had the vision for creating this unique ammonia training facility and he continued to be a staunch supporter of GCCC and the community.
There being no further business, meeting adjourned at 7:30 p.m.
______________________ ________________________ ________________________
Darla J. Daniels Carol E. Ballantyne, Ph.D. Merilyn Douglass
Deputy Clerk Secretary Chair of the Board