MEETING OF TRUSTEES

OF

THE GARDEN CITY COMMUNITY COLLEGE

October 10, 2007

Trustees Present: Della Brandenburger, William S. Clifford, Merilyn Douglass,

Ron Schwartz, Terri Worf

Trustee Absent: Steve Sterling

Others Present: Carol E. Ballantyne, President

Darla Daniels, Deputy Clerk

Beth Tedrow, Dean of Student Services

Dee Wigner, Dean of Administrative Services

Kevin Brungardt, Dean of Academics

Judy Crymble, Dean of Technical Education

Cathy McKinley, Director of Human Resources

Steve Quakenbush, Director of Information Services & Publications

Deanna Mann, Director of Institutional Research

Scott Good, IT Department

Barb Larson, Faculty Senate President

Deb Parker, Linda Holmquist, Amy Heinemann, Deborah Berkley,

GCCC staff members

Ryan Ruda, Director of Counseling/Advising Center

Natasha Duncan, SGA President

Several students from ETS program

Emily Behlmann, Garden City Telegram

5:30 p.m. Some of the group went through the cafeteria line for dinner

5:45 p.m. Regular meeting in the Kinney Room

COMMENTS FROM THE CHAIR. Chair Douglass called the regular session to order at 5:45 p.m. and made the following comments:

• Congratulated staff members for participating in the Corporate Challenge competition that was happening within the community the past few weeks.
• Expressed best wishes to students as they headed into Fall Break the next two days.
• Congratulated President Ballantyne and staff members for being awarded the Title V grant, the Perkins Reserve Grant, and the Community Based Job Training grant.
• Expressed condolences to Independence Community College upon the death of President Terry Hetrick.
• Expressed that she was disheartened by the ongoing delay regarding the air permits for Sunflower Electric; she, along with many others, were still hopeful that Secretary Bremby would favorably consider the application.

OPEN COMMENTS FROM PUBLIC. Chair Douglass noted that no one had registered to make comments.

REPORT FROM STUDENT GOVERNMENT ASSOCIATION

Natasha Duncan, SGA President, distributed a handout detailing SGA’s activities during the past month; she shared the following highlights:

o Constitution Day was held on Sept. 17 and was successful!
o Breakfast Bingo was held on Sept. 27; 85 students attended!
o Homecoming Week was a big success and several special events were held, including: Blizzard of Bucks (200 students), Craziest Fan Contest, Bonfire (100 students), Duck Soup Softball; BBQ (160 people), and more. The football team won the game against Independence, and JR Bryan and Katie Lies were named Homecoming King and Queen.
o Upcoming events include: Pumpkin Carving Contest, Nightmare on Main St., Halloween Party/Costume Contest/Casino Night, and Quit Kit Day where SGA members will distribute quit smoking kits.

REPORT FROM EDUCATIONAL TALENT SEARCH

Ballantyne introduced Deborah Berkley, Director of Educational Talent Search, who then explained that Educational Talent Search (ETS) was a federally funded TRiO program designed to assist middle school and high school students in acquiring the necessary skills and knowledge to graduate from high school. The program also helped students who were traditionally underrepresented to explore educational opportunities. ETS provided academic, career, and financial counseling to its participants in an effort to encourage them to stay in school, graduate from high school and continue on to the post-secondary institution of their choice.

Berkley then introduced Amy Heinemann, ETS Advisor, who “coached” several ETS students in designing websites for the national ThinkQuest competition. Three teams then presented highlights from the project and asked Trustees to view their actual websites on laptop computers after the meeting. The teams were:

Michelle Hernandez Against Animal Cruelty

Long Tran / Maria Espinosa Modern Fashion

Noe Garcia / Brandy Seibert Virtual Surgery (semi-finalist in competition!)

The students stated that the ETS program had certainly given them the opportunity to participate in new, positive experiences; they were happy to be involved in the program and believed that they were better people for it!

Trustees thanked the students for their hard work and encouraged them to come to GCCC when they graduated from high school. Because of their lengthy agenda tonight, Trustees told the students that they would look at their websites after the meeting.

CONSENT AGENDA

Chair Douglass asked if Trustees wished to pull any items on the Consent Agenda for the purpose of discussion; no one did, so she asked for a motion to approve the Consent Agenda as presented.

MOTION: Worf moved, seconded by Clifford, that the Consent Agenda items be approved as presented. Motion carried 5-0.

Approved actions follow:

APPROVED MINUTES of previous meeting, September 12, 2007, as written.

SUBMITTED FINANCIAL INFORMATION TO THE AUDITOR, as presented.

APPROVED PERSONNEL ACTIONS, as presented - see attached lists.

APPROVED ANNUAL ADVERTISING CONTRACT WITH GARDEN CITY TELEGRAM, as presented. [copy of agreement in electronic Board packet]

o Total advertising dollar volume of $60,000+
o Display ad: $8.66
o Classified ads: $6.72

POLICY REVIEW

MONITORING REPORTS and ENDS REPORT

Trustees indicated that they had received and reviewed the monitoring reports (monthly, quarterly, semi-annual). Trustees asked appropriate questions regarding the reports, especially the semi-annual reports detailing Essential Skills, Work Preparedness, Personal Enrichment, and Workforce Development (Academic Advancement will be presented next month). Trustees also noted that they very much appreciate these comprehensive reports; even though they may not ask questions about all of them, they wanted staff to know that they do read them and do try to digest the multitude of information. After discussion, Douglass stated that the monitoring reports were accepted as presented.

OWNERSHIP LINKAGE

Trustees received several pieces of correspondence from owners expressing their appreciation for various college activities: (1) thank you note from KSU Southwest Research Extension Center for the use of the buses; (2) email praising the Meats Judging program; (3) thank you note from the Chamber of Commerce for GCCC hosting the After Business Hours Reception; and (4) thank you note from Pittsburg State University.

BOARD PROCESS AND POLICY GOVERNANCE REVIEW

Trustees reviewed calendars in an effort to set a date for a Board retreat to discuss strategic planning and policy governance review. Because of numerous scheduling conflicts, consensus was to have this retreat on a Saturday morning in January.

REPORTS

PRESIDENT CAROL E. BALLANTYNE noted that Trustees had received numerous informational reports. A complete report is filed in the electronic Board packet.

• Incidental Information – highlighted recent campus happenings

• FISAP Report (financial aid)

• Food Service Report – GCCC has contracted with Compass, Chartwells Food Services, since 1992; the current agreement expires on June 30, 2008, so we will be seeking bids for a new contract. Actual catering sales for 2007 were $144,101 and board plan sales were $433,267, with a profit of $13,111.

• Bookstore Report – Follett Higher Education Group has operated the bookstore since November 1, 1997; the current agreement expires on October 31, 2010. GCCC receives a 5% commission on book and supply net sales; this past year, that commission was $37,704.

• Moneysmart Camp – GCCC hosted this special event on September 12

• Ballantyne shared several informational comments, including:

--the campus phone system would be out of service part of the day Friday for upgrades

--a recent newspaper report incorrectly indicated that the college was spending

$170,000 for sidewalk repairs, when the actual amount was $17,000

--the college had received an Impact training grant (Department of Commerce) and

would be working with Palmer Manufacturing on training welders

UPDATE ON REMODEL OF DIRECTOR OF RESIDENTIAL LIFE APARTMENT

Ballantyne discussed the plans for the remodel of the Director of Residential Life apartment (see attached floor plans). Blaine Davis (Architecture Plus) is working on the specifications and drawings to expand the director’s current living space as well as an alternate bid to develop the south end of the building into two efficiency apartments. The bids will be opened on November 12, and will be presented to the Trustees at the regular Board meeting on November 14.

REPORT FROM ACCT LEADERSHIP CONGRESS IN SAN DIEGO, SEPTEMBER 25-29

Douglass asked those who attended to share one or two highlights:

o Schwartz distributed a handout summarizing the sessions he attended and encouraged Trustees to read it at their leisure. He noted that one speaker explained that the state of California alone had $140,000 bachelor and master degree graduates now enrolled in community colleges in order to learn viable job skills.
o Worf shared information from an information technology session that discussed ways people under 30 years of age accessed information—primarily via websites—and the importance of GCCC keeping up with this type of technology.
o Daniels shared that she enjoyed learning new ideas from her counterparts in an effort to do her job better. A special highlight this year was having Pam Perkins, Administrative Assistant to the President/Clerk of the Board from Seward County Community College, serve as president of the Professional Board Staff! Another thing… GCCC can be very proud of taking the leap to electronic Board packets!
o Ballantyne stated that several of the workshops she attended reaffirmed the importance of GCCC needing to help Latino males (and their parents) understand how important education is.
o Douglass said that several of the workshops she attended discussed opportunities that community colleges could provide to those students who had dropped out of high school. Another highlight was celebrating with former Trustee Lauren Welch when he received his ACCT Lifetime Member Award!

REPORT FROM AQIP STRATEGY FORUM

Brandenburger and Ballantyne gave highlights from the recent AQIP Strategy Forum held in Chicago. In short, the forum was “grueling,” diligent, and educational. The AQIP team agreed that steps needed to be taken to improve campus communication, and plans were being made to accomplish this by more closely aligning the college’s major organizational divisions, changing the internal governance structure to match the AQIP action projects, employee training, stronger identification of committee roles, and more. GCCC is scheduled to have a site visit in 2 to 2 ½ years, so much work will be happening so we’ll be prepared and have things in place well before then.

REPORT FROM FINNEY COUNTY ECONOMIC DEVELOPMENT CORP. Trustee Schwartz reported the following:

o Thanked Steve Quakenbush for his assistance in writing letters to various people supporting the Sunflower air permit application
o NACO planned to make a formal announcement soon regarding its re-opening
o Several other potential businesses were still considering coming to Garden City/Finney County
o FCEDC was making plans to encourage the surrounding rural areas to work together on economic development vs competing with each other

UPCOMING CALENDAR DATES. Chair Douglass reviewed the following:

--November 14: Regular monthly meeting and naming ceremony for

Gary E. Jarmer Technical Annex

5:45 – 6:15 p.m.: Naming ceremony and reception (ammonia classroom)

6:20 p.m.: Regular monthly meeting (Endowment Room)

--December 12: Regular monthly meeting at 5:30 p.m.

--February 24: Open house for simulation lab (St. Catherine Hospital)

--March: Open house for fire tower

Chair Douglass stated that an Executive Session would be held after a five minute break.

EXECUTIVE SESSION

Schwartz moved, seconded by Clifford, that the Board go into executive session at 7:40 p.m. for the purpose of preliminary discussions relating to acquisition of real property, and that the Board of Trustees reconvene into open session at 8:10 p.m. Motion carried 5-0.

Board recessed into executive session at 7:40 p.m.

***

Board reconvened into regular session at 8:10 p.m.

No official action was taken, and the meeting adjourned at 8:11 p.m.

______________________ ________________________ ________________________

Darla J. Daniels Carol E. Ballantyne, Ph.D. Merilyn Douglass

Deputy Clerk Secretary Chair of the Board