MEETING OF TRUSTEES
OF
THE GARDEN CITY COMMUNITY COLLEGE
November 14, 2007
Trustees Present: Della Brandenburger, William S. Clifford, Merilyn Douglass,
Ron Schwartz, Steve Sterling
Trustee Absent: Terri Worf
Others Present: Carol E. Ballantyne, President
Darla Daniels, Deputy Clerk
Beth Tedrow, Dean of Student Services
Dee Wigner, Dean of Administrative Services
Kevin Brungardt, Dean of Academics
Steve Quakenbush, Director of Information Services & Publications
Deanna Mann, Director of Institutional Research
Scott Good, IT Department
John Schafer, Faculty Senate Representative
Natasha Duncan, SGA President
Jacob Hughes, GC3 Radio
Emily Behlmann, Garden City Telegram
5:45-6:15 p.m. Many people attended the
naming ceremony (and reception) for the
Gary E. Jarmer Technical Annex
6:25 p.m. Regular meeting in the Endowment Room, Beth Tedrow Student Center
COMMENTS FROM THE CHAIR. Chair Douglass called the regular session to order at 6:25 p.m. and made the following comments:
Consent Agenda
Miscellaneous
OPEN COMMENTS FROM PUBLIC. Chair Douglass noted that no one had registered to make comments.
REPORT FROM STUDENT GOVERNMENT ASSOCIATION
Natasha Duncan, SGA President, distributed a handout detailing SGA’s activities during the past month; she shared the following highlights:
Trustees thanked Natasha and her fellow SGA members for their important work and said that they were amazed at all the activities SGA sponsored.
REPORT FROM FACULTY SENATE
John Schafer, Faculty Senate Representative, shared highlights from the written report (included in the electronic Board packet). Faculty Senate had a number of goals for 2007-08, some of which were: purchase a campus license for plagiarism detection software; install additional Smart classrooms; support the Teaching and Learning Center, shift technology philosophy to a futuristic outlook (web radio station, wireless system, streaming video, pod-casting, blogs); assist with inservice trainings and professional development; and more.
Schafer encouraged Trustees to read the extensive written report at their leisure, which showcased numerous activities happening within the divisions and departments. Since he was a faculty member in the Science-Math Division, he shared those highlights, including: 4th grade science competition, 5th grade quiz bowl, annual Science Olympiad, Science Club members are currently going to the elementary schools to present science demonstrations. In addition, the Science-Math faculty members were excited to be a part of the Title V grant and the opportunity to remodel the science labs!
Trustees thanked Schafer for his report and asked him to tell his fellow faculty members “thank you.”
CONSENT AGENDA
Chair Douglass asked if Trustees wished to pull any items on the Consent Agenda for the purpose of discussion. Consensus was to pull “Item G. Approval of bids regarding remodeling of Director of Residential Life apartment” for discussion.
MOTION: Sterling moved, seconded by Clifford, that the remainder of the Consent Agenda items be approved as presented. Motion carried 5-0.
Approved actions follow:
APPROVED MINUTES of previous meeting, October 10 and October 17, 2007, as written.
Note: Schwartz had previously talked to Daniels about a typo on page 5 of the October 10 minutes: …California alone had 140,000 bachelor and master degree graduates… (delete the dollar sign that was in front of 140,000)
SUBMITTED FINANCIAL INFORMATION TO THE AUDITOR, as presented.
APPROVED PERSONNEL ACTIONS, as presented - see attached lists.
APPROVED AGREEMENT REGARDING TELEPHONE SERVICES, as presented. [copy of agreement in electronic Board packet]
TENTATIVELY APPROVED THE INTERLOCAL AGREEMENT WITH CITY OF GARDEN CITY, RE: FIREFIGHTER TRAINING TOWER, contingent upon final approval by the Attorney General. [copy of agreement in electronic Board packet]
TENTATIVELY APPROVED AGREEMENT WITH CITY OF GARDEN CITY, GARDEN CITY RECREATION, AND USD #457, RE: TANGEMAN ATHLETIC COMPLEX, contingent upon final approval by the Attorney General. [copy of agreement in electronic Board packet]
APPROVED RESOLUTION REGARDING CAPITAL OUTLAY MILL LEVY, as presented. [copy of resolution in electronic Board packet]
APPROVED REQUEST TO DISPOSE OF ASSETS, as presented.
1989 Crown Victoria VIN# 2FABP72F4KX156809
1989 Crown Victoria VIN# 2FABP72F2KX156811
APPROVED AGREEMENT WITH UNIVERSITY OF KANSAS REGARDING HOUSING SCHOOL OF PHARMACY STUDENTS, as presented. [copy of agreement in electronic Board packet]
APPROVED KANSAS WORK READY! CERTIFICATE AGREEMENT, as presented. [copy of agreement in electronic Board packet]
APPROVED PURCHARSE ORDER OVER $20,000, as presented. [copy of PO in electronic Board packet]
that GCCC had requested for a total of $23,952
($289,850 of that was previously approved by the Board of Trustees at the
March 14, 2007, meeting)
APPROVED AGREEMENT WITH AT&T REGARDING ADVERTISING AND PUBLISHING BARTER PARTNERSHIP ADDENDUM, as presented. [copy attached as a part of these minutes]
APPROVAL OF BIDS REGARDING REMODELING OF DIRECTOR OF RESIDENTIAL LIFE APARTMENT
Ballantyne distributed a handout detailing the bids (copy attached as a part of these minutes). Bids were received from Dick Construction, Lee Construction, and Melvin Wildeman. Ballantyne noted that the low bid was from Lee Construction: Base bid of $239,500, and Alternate #1: $76,900. She said that the bids were $50,000 to $80,000 over what we had expected, and she wanted to talk to Lee Construction about value engineering to try to lower the cost of the project. She stated that money was available in the budget to do the entire project (Phase 1 and Phase 2 would be built at the same time).
Discussion was held. Ballantyne recommended that the Board accept the low bid from Lee Construction and authorize her to negotiate with Lee Construction to change heating, cooling, underground pipes, and possibly electrical specifications in an effort to lower the total cost.
After discussion, the following motion was made:
Clifford moved, seconded by Brandenburger, that the Board of Trustees approve the bids from Lee Construction in the amount of $239,500 (base bid) and $76,900 (Alternate #1) as a maximum; further, that the CEO (Ballantyne) be advised to negotiate for cost reductions for better value. Motion carried 5-0. (copy of bids attached as a part of these minutes)
APPROVAL OF RESOLUTION SUPPORTING THE COUNTY’S INTENT TO FILE AGAINST KDHE
Ballantyne reported that the Finney County Commission planned to file legal action against the Kansas Department of Health and Environment for its denial of Sunflower Electric’s air quality permit application. The County had retained a law firm contending that KDHE Secretary Rod Bremby had no legal authority to deny the recent air quality permit application sought by Sunflower Electric.
Discussion was held. Trustees acknowledged that last month, the City, the County, and the College had approved a joint resolution seeking KDHE’s support of the project, and they still believed that there was a need to “stick together.” To that end, they wished to support the Finney County Commission’s intent to file.
Douglass read the following resolution:
WHEREAS, the governing body of Finney County has declared an intent to take legal action against the Kansas Department of Health and Environment for its denial of Sunflower Electric Corp.’s air quality permit,
BE IT RESOLVED THAT the Board of Trustees of Garden City Community College endorses and supports the County’s intent to file.
APPROVED AND ADOPTED by the Board of Trustees of Garden City Community College on this, the 14th day of November 2007.
After discussion, the following motion was made:
Schwartz moved, seconded by Clifford, that the Board of Trustees approve the resolution supporting the County’s intent to take legal action against the Kansas Department of Health and Environment for its denial of Sunflower Electric Corp.’s air quality permit, as presented. Motion carried 5-0. (copy of resolution attached as a part of these minutes)
APPROVAL OF PURCHARSE ORDER OVER $20,000, re: replacement of HVAC unit for athletic offices and Hall of Fame Room.
Ballantyne stated that the HVAC unit in the Hall of Fame Room and Athletic Director’s office complex had “died” and needed to be replaced. This unit had always been a separate unit and not a part of the cooling loop. Tatro plumbing had submitted a project price of $26,250, plus $1,000 for quicker delivery, to replace the unit and to connect it to the campus heating and cooling loop system. She noted that Tatro Plumbing was the single source provider and she recommended that the Board approve the expenditure.
Clifford moved, seconded by Brandenburger, that the Board of Trustees approve a purchase order to Tatro Plumbing in the amount of $27,250 for replacement of HVAC units in the Hall of Fame Room and the athletic director’s office area, as presented. Motion carried 5-0. (copy of purchase order and supporting documentation attached as a part of these minutes).
POLICY REVIEW
MONITORING REPORTS and ENDS REPORT
Trustees indicated that they had received and reviewed the monitoring reports (monthly, semi-annual). Trustees asked appropriate questions regarding the reports. The Academic Advancement semi-annual monitoring report showed that GCCC students continued to earn higher grades than their classmates when they transfer to most of the Kansas Regent schools.
After discussion, Douglass stated that the monitoring reports were accepted as presented.
OWNERSHIP LINKAGE
Trustees received several pieces of correspondence from owners expressing their appreciation for various college activities: (1) notes from Sheila Frahm and Senator Umbarger regarding GCCC hosting the Senate Ways and Means and House Appropriations legislative biennial tour; (2) thank you note from Patti Winkelman for the scholarship from Friends University; (3) thank you note from Follett Higher Education Group for the opportunity to serve as GCCC’s bookstore for the past ten years; and (4) thank you note from Lauren Welch for the ACCT Lifetime Membership Award.
BOARD PROCESS AND POLICY GOVERNANCE REVIEW
Trustees reviewed calendars in an effort to set a date for a Board retreat to discuss strategic planning and policy governance review. Consensus was to have the retreat on Saturday morning, January 12, 2008. Discussion was held regarding the possibility of having various leaders from the community attend and give their input, including representatives from Faculty Senate. Ballantyne noted that retreats were “open” meetings and faculty and staff already knew they could attend, but we could certainly invite them and encourage them to attend.
REPORTS
PRESIDENT CAROL E. BALLANTYNE noted that Trustees had received numerous informational reports. A complete report is filed in the electronic Board packet.
for the AQIP Strategy Forum, which showed our action projects, strengths, and challenges
--Jazz Concert would be held tomorrow evening
--Listening tour would be held in Dighton tomorrow evening; several campus
folk planned to meet with people in the Dighton/Healy area to “listen and learn”
what GCCC can do to help them
--A new welding program was scheduled to begin January 3, 2008; this was
in conjunction with Palmer Manufacturing and its KDOC impact grant
RECAP OF JOINT DCCC/SCCC/GCCC BOARD DINNER MEETING HELD IN DODGE CITY ON NOVEMBER 12
Trustees felt the meeting was an excellent one, even though Tim Huelscamp was the only legislator present. No official action was taken, but discussion was held on various topics, including: tech authority, out-of-district funding, redistribution formula for state funds, sharing programs/personnel among the three community colleges (especially in the allied health area), and more.
REPORT FROM FINNEY COUNTY ECONOMIC DEVELOPMENT CORP. Trustee Schwartz reported the following:
UPCOMING CALENDAR DATES. Chair Douglass reviewed the following:
--December 2-3: KACCT/COP meeting at Labette Comm. College (Schwartz and Ballantyne)
--December 12: Regular monthly meeting at 5:45 p.m.
--December 13: Annual Holiday Open House at Carol Ballantyne’s Home (4:30-8:30 p.m.)
--December 14: Paramedic Program Graduation Ceremony (7 p.m.)
--January 9: Regular monthly meeting at 5:45 p.m.
--January 12: Board Retreat (strategic planning, vision, and policy governance)
Brief discussion was held regarding tentative plans for the retreat.
Trustees want to invite community leaders, key business leaders,
Faculty Senate, and others to breakfast and let them talk about what
their needs are for the future.
--Feb. 11-13: ACCT Legislative Summit; Washington, DC (Schwartz, Worf, others?)
--Feb. 13??? Regular monthly meeting–need to change since two Trustees are in Washington, DC)
--February 24: Open house for simulation lab (St. Catherine Hospital)
--March: Open house for fire tower
There being no further business to come before the Board, meeting adjourned at 8:15 p.m.
______________________ ________________________ ________________________
Darla J. Daniels Carol E. Ballantyne, Ph.D. Merilyn Douglass
Deputy Clerk Secretary Chair of the Board