MEETING OF TRUSTEES OF THE GARDEN CITY COMMUNITY COLLEGE
Trustees Present: Della Brandenburger, William S. Clifford, Merilyn Douglass,
Ron Schwartz, Steve Sterling, Terri Worf
Others Present: Carol E. Ballantyne, President
Darla Daniels, Deputy Clerk
Beth Tedrow, Dean of Student Services
Dee Wigner, Dean of Administrative Services
Kevin Brungardt, Dean of Academics
Judy Crymble, Dean of Technical Education
Nancy Harness, Assoc. Dean of Continuing Education/Community Services
Steve Quakenbush, Director of Information Services & Publications
Ryan Ruda, Director of Counseling/Advising Center
Dev Sammanasu, IT Department
Kay Davis, Faculty Senate
Bob Sperling, Local Citizen
Natasha Duncan, SGA President
Julian Ortiz, Admissions Representative
Christian Lucero, Silhouette
Armando Minjarez, Viviana Mojaka, Paola Rojas, HALO
Emily Behlmann, Garden City Telegram
5:30 p.m. Some of the group went through the cafeteria line for dinner
OPEN COMMENTS FROM PUBLIC. Chair Douglass noted that Mayor Reynaldo Mesa had requested time on the agenda to discuss the Tri-Cities group (Liberal, Dodge City, Garden City), but he was ill this evening and wanted to re-schedule for next month’s meeting.
REPORT FROM STUDENT GOVERNMENT ASSOCIATION. SGA President Natasha Duncan shared highlights, as follows:
Trustees thanked Natasha and her fellow SGA officers for their tremendous work and enthusiasm!
REPORT FROM ARMANDO MINJAREZ (and HALO students), re: Sunflower Community Action. Trustees had received an informational packet discussing the new local chapter of Sunflower Community Action, a bipartisan advocacy group (copy included in the electronic Board packet). Armando Minjarez and other HALO students encouraged Trustees to stand against “legislation that targets the immigrant community and the business community.” He discussed pending legislative issues concerning the sanctioning of employers for hiring undocumented immigrants, charging local police departments with immigration enforcement, repealing the law that allowed immigrant students to pay in-state college tuition if they were seeking citizenship and had attended a Kansas high school three years and graduated, and more.
Armando noted that he and several GCCC HALO students (Hispanic American Leadership Organization) planned to be in Topeka March 18 to meet with legislators on these concerns.
Trustees felt that most Southwest Kansas lawmakers weren’t likely to support restrictive or punitive legislation and encouraged the group to “keep speaking their piece” to other legislators.
Chair Douglass asked if Trustees wished to pull any items on the Consent Agenda for the purpose of discussion. Worf asked that Items E1 and E2 (purchase orders over $20,000) be pulled for the purpose of discussion.
MOTION: Clifford moved, seconded by Brandenburger, that the other Consent Agenda items be approved as presented. Motion carried 6-0.
Approved actions follow:
APPROVED MINUTES of previous meeting, January 12, 2008, as written.
APPROVED PERSONNEL ACTIONS, as presented -see attached lists.
APPROVED ANNUAL AGREEMENTS RE: EMERGENCY MEDICAL TECHNICIAN-PARAMEDIC PROGRAM, as presented 2008-09 academic year St. Catherine Hospital Western Plains Medical Center Surgery Center of Dodge City Kansas Heart Hospital Finney County EMS Ford County Fire/EMS Seward County EMS Johnson County Med-Act Surgery Center of Dodge City Midwest Anesthesia
Establish, promote, and conduct industrial training course work
(remain the same as 2007-08)
| Tuition/cr.hr. | Fees/cr.hr. | |
|---|---|---|
| Resident | $41 | $21 |
| Non-resident | $65 | $21 |
| International | $65 | $21 |
Room rent for 2008-09 would remain the same as for the current year (see attached memo for details). Rates range from $2,050 + selected food plan for West Hall (double occupancy) to $3,400 + selected food plan for Apartments (single occupancy)
Food charges for 2008-09 will increase $100, as follows: 19 meal plan $2,300/year 15 meal plan $2,250/year 10 meal plan $2,200/year
The fees listed below would remain the same as for 2007-08: $20 material fee for ESL $30 material usage fee for Civics class $35 fee for GED practice tests for individuals not enrolled in ABE and ESL programs $68 fee for the official GED tests for everyone
The fees listed below will be increased from 2007-08: A $10 increase for GED material fee to help cover the cost of the GED test, which would bring the total to $30
$30 for on-line English GED instruction (this is a new fee because of the new opportunity for on-line instruction)
See attached handout for details – these fees help pay for consumable supplies used in class by the students
See attached handout for details regarding rental fees for the various campus facilities
Faculty reports on August 7; first day of classes is August 13, 2008 Academic year ends May 21, 2009
Faculty reports on August 6; first day of classes is August 12, 2009 Academic year ends May 20, 2010
Trustees had previously received information detailing the bids received for more robotic medical patient simulators for the nursing program (copy of bids attached as a part of these minutes). Worf asked appropriate questions as to how the simulators were being used by the freshmen and sophomore students and did student feedback indicate that they were a good investment in terms of preparing students to be successful in completing the curriculum. Ballantyne stated that the nursing faculty and students were very pleased with the manner in which the simulators were enhancing the learning opportunities. She also encouraged Trustees to attend the robotic patient simulator lab open house to be held at St. Catherine Hospital on February 24 to see the students and robots “in action.”
After discussion, the following motion was made:
Ballantyne and Wigner explained Resolution #2008-01 (copy attached as a part of these minutes). In short, the resolution authorized the sale of approximately $2,150,000 of “Refunding Certificates of Participation, Series 2008, Evidencing a Proportionate Interest In and Rights to Receive Payments under a Lease Purchase Agreement.” In other words, due to the current interest rate environment, there could be an opportunity to issue refunding COPs in order to achieve an interest cost savings (of about $90,000) on the obligations represented by the 2002 certificates (new residential apartments, renovations of older student housing, and construction of Beth Tedrow Student Center). Wigner emphasized that the proposed resolution came about because of a recommendation from Ranson Financial Consultants and was based on significant reductions in interest linked to the falling federal prime rate. She further stated that the resolution simply authorized the Board’s permission for Ranson Financial Consultants to pursue a potential transaction and that any official transaction would have to come back to the Board for final approval.
After discussion, the following motion was made:
Schwartz moved, seconded by Worf, that the Board of Trustees approve Resolution #2008-01 as presented. Motion carried 6-0.
AND APPROVAL OF PURCHASE ORDER OVER $20,000, ZONES, FOR SERVER AND ARRAY
Ballantyne and Wigner explained Resolution No. 2008-02 (copy attached as a part of these minutes). In short, the college had an immediate need for additional equipment improvements in the form of server and array and 20kVA uninterruptible power supply improvements (related to an original lease purchase agreement for administrative computer system dated December 20, 2003). Resolution No. 2008-02 would authorize such a transaction.
After discussion, the following motion was made:
Clifford moved, seconded by Schwartz, that the Board of Trustees approve Resolution No. 2008-02 as presented, and that the Board of Trustees approve the purchase order to Zones in the amount of $24,595.70 for server and array. Motion carried 6-0.
Trustees indicated that they had received and reviewed the monitoring reports (one monthly report and a revised quarterly report from last month). Trustees indicated that they thought these reports were very well written, and they also expressed appreciation for the various informational emails they had received from Darla when Carol was out of town so they would be informed of things before reading about them in the newspaper.
After discussion, Douglass stated that the monitoring reports were accepted as presented.
The Board packet contained several pieces of correspondence from owners expressing their appreciation for various college activities: (1) email from Mike Utz expressing appreciation for the good relationship between his commanders and sergeants and our coaches and students; (2) email praising a communication inservice; (3) thank you note from Larry Welch for the proclamation given to him at his retirement party; (4) email from a former Criminal Justice student; (5) newspaper clipping from the Bryan Education Center about a popular woodworking class; (6) email praising two staff members for their customer service; and (7) thank you note from James Hawkins for GCCC’s support of the CTAG Council.
RECAP OF STRATEGIC PLANNING BOARD RETREAT HELD ON JANUARY 12. Ballantyne reported that the notes from the strategic planning session with community leaders had been compiled and given to the Board, and she continued to work on trying to set up a joint meeting with the various public officials. Douglass stated that she was in the process of synthesizing those notes and planned to bring something to next month’s meeting
for Trustees to discuss further. Clifford asked that we not forget about the importance of facilitating some type of funding/scholarship help for the high school students who take college classes (dual credit hours and concurrent enrollment). Ballantyne indicated that she would provide a report on this next month.
PRESIDENT CAROL E. BALLANTYNE noted that Trustees had received numerous informational reports. A complete report is filed in the electronic Board packet.
Ballantyne shared highlights from this meeting, as follows:
Trustees Worf and Schwartz said the legislative summit was very beneficial because they were able to meet with all six of our legislators or, in some cases, a staff member from their offices. In addition, they learned about numerous pending legislative issues, including:
Trustees Douglass and Clifford briefly reported on the Finney County legislative dinner that was held in Topeka on February 7. They were able to visit with all of the southwest Kansas legislators about many of the same issues, including immigration and Sunflower Electric.
Trustee Schwartz reported the following:
o Eric Depperschmidt had attended the California Dairy Expo and had received five phone calls already about companies considering relocating to Finney County
UPCOMING CALENDAR DATES. Chair Douglass reviewed the following: --Feb. 20-21: Technical Education Authority group on campus --Feb. 24: Open house of robotic patient simulator lab at St. Catherine Hospital --March 12: Regular meeting of the Board --March 30: Open house of Southwest Kansas Fire Training Center --April 4: Annual Endowment Association Auction --April 9: Regular meeting of the Board
Sterling moved, seconded by Clifford, that the Board go into executive session at 7:15 p.m. for the purpose of discussing personnel matters of nonelected personnel and their contractual obligations because if these matters were discussed in open session it might invade the privacy of those discussed, and that the Board of Trustees reconvene into open session at 7:45 p.m. Motion carried 6-0.
Board recessed into executive session at 7:15 p.m. *** Board reconvened into regular session at 7:45 p.m.
No official action was taken, and the meeting adjourned at 7:46 p.m.
| ______________________ | ________________________ | ________________________ |
|---|---|---|
| Darla J. Daniels | Carol E. Ballantyne, Ph.D. | Merilyn Douglass |
| Deputy Clerk | Secretary | Chair of the Board |