MEETING OF TRUSTEES
OF
THE GARDEN CITY COMMUNITY COLLEGE
Trustees Present: Della Brandenburger, William S. Clifford, Merilyn Douglass,
Ron Schwartz, Steve Sterling, Terri Worf
Others Present: Carol E. Ballantyne, President
Darla Daniels, Deputy Clerk
Beth Tedrow, Dean of Student Services
Dee Wigner, Dean of Administrative Services
Kevin Brungardt, Dean of Academics
Judy Crymble, Dean of Technical Education
Steve Quakenbush, Director of Information Services & Publications
Deanna Mann, Director of Institutional Research
Andy Gough, IT Department
Barb Larson, Faculty Senate President
Trent Smith, Librarian
Mark Jarmer, College Instructor
Shaun Hutcheson, Gary Jarmer, Sharon Jarmer, Local Citizens
Emily Behlmann, Garden City Telegram
6:30 p.m. Budget Hearing for 2007-08 budget
Chair Douglass called the budget hearing to order and asked for questions regarding the budget for 2007-08, which had been published in the Garden City Telegram. There were no questions from anyone in the attendance, so Douglass asked for a motion approving the budget as published.
Schwartz moved, seconded by Sterling, that the Board of Trustees certify that the budget hearing was held, that the budget was duly approved and adopted as the maximum expenditure for the various funds for the Fiscal Year 2007-08, and that the amount of 2007 tax to be levied was within statutory limitations (General Fund--$8,631,844 with an estimated mill levy of 18.30 mills, and Capital Outlay Fund--$490,363 with a mill levy of 1.04 mills). Further, that the General Fund Operating Budget be set at $15,691,533.
Motion carried 6-0.
Ballantyne noted that the mill levy was up slightly from last year (from 19.22 to 19.34 mills) primarily because of three things: (1) the assessed valuation had dropped $36 million,
(2) ongoing reduced state support, and (3) potential oil and gas tax appeals. Most cost centers had been cut ten percent to deal with the situation. Administration, faculty, and staff had pulled together in building the budget, and she was confident that we would have a good year and would stay within the working budget.
COMMENTS FROM THE CHAIR. Chair Douglass called the regular session to order at 6:45 p.m. and made the following comments:
OPEN COMMENTS FROM PUBLIC. Chair Douglass noted that no one had registered to make comments.
REPORT FROM INTERNATIONAL TRIP TO GERMANY. Mark Jarmer and Trent Smith shared highlights from their recent ten-day excursion through Germany. This was GCCC’s first international studies trip. Seven students, guided by Jarmer and Smith, explored historic sites in Dresden, Nuremburg, Munich, and other locations, saw the Dachau concentration camp and cruised the Rhine River. They also drove through Belgium, France, and Austria and stopped at Hitler’s Eagle’s Nest retreat and other World War II Battle of the Bulge sites. In addition to learning about history and culture, the students got experience in dealing with international travel safety, passports, language, and more. Jarmer and Smith also gained useful insights on how to structure future international trips.
Ballantyne noted that this was the first step toward giving students more international study experiences, and Kevin Brungardt (Dean of Academics) was looking at ways to add other international aspects to the curriculum, with the possibility of Greece being the next destination.
CONSENT AGENDA
Chair Douglass asked if Trustees wished to pull any items on the Consent Agenda for the purpose of discussion. Consensus was to pull Items E (phone system service) and F (soft drink agreement) because negotiations were still underway. In addition, Chair Douglass stated that if there were no objections Item I--Approval of Annual Datatel Maintenance Agreement would be added to the agenda.
MOTION: Clifford moved, seconded by Worf, that the remainder of the Consent Agenda items be approved as presented. Motion carried 6-0.
Approved actions follow:
APPROVED MINUTES of previous meeting, July 11, 2007, as corrected.
Worf had previously talked to Daniels about a correction on page 8, as follows:
Delete last sentence of second paragraph and insert the following:
… Worf said she would like to see specific contact information regarding
people, organizations, etc., that Ballantyne had contacted, or planned to
contact, as she pursued additional revenue sources for capital improvement
projects.
SUBMITTED FINANCIAL INFORMATION TO THE AUDITOR, as presented.
APPROVED PERSONNEL ACTIONS, as presented - see attached lists.
APPROVED CONTRACT WITH THE LOCAL AREA I WORKFORCE INVESTMENT BOARD (LWIB), RE: RAPID RESPONSE OPERATOR AGREEMENT, as presented.
[copy of agreement in electronic Board packet]
APPROVED PURCHASE ORDER OVER $20,000, RE: PEDIATRIC SIMULATOR AND MOBILE MONITOR FOR NURSING SIMULATION LAB, as presented.
Vendor: Gaumard Scientific Company (Miami, FL)
Amount: $26,700.00
APPROVED COMPUTER PROJECTOR BIDS, as presented.
Troxell Communications
[copy of detailed bid sheet in electronic Board packet]
APPROVED ANNUAL DATATEL MAINTENANCE AGREEMENT, as presented.
$136,348.00
MONITORING REPORTS and ENDS REPORT
Trustees indicated that they had received and reviewed the monitoring reports (monthly and annual). Douglass noted that the monitoring reports were accepted as presented.
Trustees received several pieces of correspondence from owners expressing their appreciation for various college activities: (1) thank you note from Marilyn Peterson family; (2) thank you note from Educational Talent Search students; (3) email praising an Upward Bound student’s work.
Clifford said he had heard concerns from a few citizens about the Upward Bound grant not being renewed. Ballantyne noted that the college’s application was not even read because one paragraph had been left out regarding a new federal stipulation; however, that particular stipulation was now being studied because several colleges were working with their legislators and were hoping to have an opportunity to appeal the non-renewal action. In the meantime, we were working with the 50 students who were involved in the UB program so they can continue to further their higher education.
Worf said she had heard about confusion over ammonia equipment that was purchased by GCCC but was delivered somewhere else. Ballantyne noted that that particular situation had been corrected and we were trying to stay on top of this issue. More and more ammonia programs were being built around the United States, but our program and enrollment remained strong. Trustees expressed appreciation for Dr. Gary Jarmer’s insight and vision in helping get the ammonia program started many years ago.
BOARD PROCESS AND POLICY GOVERNANCE REVIEW
No discussion this evening.
REPORTS
PRESIDENT CAROL E. BALLANTYNE noted that Trustees had received numerous informational reports. A complete report is filed in the electronic Board packet.
· Incidental Information – highlighted recent campus happenings
· Deferred Maintenance and Tax Credits –Ballantyne and Wigner had recently gone to Topeka to attend meetings to learn more about the advantages and disadvantages of these proposals. The recent ISES report showed that GCCC had $7 million worth of deferred maintenance work that needed to be done; beginning 7-1-08 tax credits can be issued to help with some of this renovation. Ballantyne and Wigner will continue to study the proposals and will keep the Board apprised of further developments.
· NationJob Tracking Report – GCCC (and other groups) recently partnered with the Chamber of Commerce to use NationJob for recruitment of potential employees. Currently, GCCC has 15 jobs posted with NationJob, and our new paramedic instructor was hired as a result of this website!
· Ford Motor Company Maintenance and Light Repair Program– Ford Motor Company had recently donated another vehicle to the Automotive Technology program!
· Program Review—Residential Life and Student Health Services – report filed in electronic Board packet
· Lt. Gov. Mark Parkinson Update – discussed educational funding for the upcoming legislative session
· State General Fund Receipts – GCCC received less receipts from the State than we did last year
· Inservice Schedule for Friday, August 10 – Trustees were encouraged to attend as many of the Inservice sessions as their schedules allowed. Two new employee orientation sessions had been held earlier in the week, and, tomorrow, Ballantyne would host a BBQ for the coaches, residential life staff, campus security, sheriff and police offers.
Chair Douglass expressed appreciation for these informative reports and suggested that future program reviews, reports, etc., include the appropriate faculty and staff member being invited to “come and meet the Board” and give a brief oral report (along with the written report) so the Trustees could get to know more employees.
REPORT FROM FINNEY COUNTY ECONOMIC DEVELOPMENT CORP.
Schwartz reported the following:
UPCOMING CALENDAR DATES. Chair Douglass reviewed the following:
--Sept 7-8: KACCT/COP meeting in Wichita
--Sept. 12: Regular monthly meeting at 5:30 p.m.
--Sept. 25-30: ACCT Leadership Congress; San Diego (Ballantyne, Worf, Schwartz,
Douglass, Welch, Daniels)
--Oct. 2-5: AQIP Strategy Forum; Chicago; Douglass and Brandenburger will
check their schedules
--Oct. 10: Regular monthly meeting at 5:30 p.m.
Chair Douglass stated that an Executive Session would be held after a five minute break.
EXECUTIVE SESSION
Sterling moved, seconded by Clifford, that the Board go into executive session at 7:55 p.m. for the purpose of discussing personnel matters of nonelected personnel and their contractual obligations because if these matters were discussed in open session it might invade the privacy of those discussed, and for the purpose of preliminary discussions relating to acquisition of real property, and that the Board of Trustees reconvene into open session at 8:20 p.m. Motion carried 6-0.
Board recessed into executive session at 7:55 p.m.
***
Board reconvened into regular session at 8:20 p.m.
Schwartz moved, seconded by Sterling, that the Board of Trustees authorize Ballantyne to continue negotiations for the Out West property. Motion carried 6-0.
There being no further business, meeting adjourned at 8:22 p.m.
______________________ ________________________ ________________________
Darla J. Daniels Carol E. Ballantyne, Ph.D. Merilyn Douglass
Deputy Clerk Secretary Chair of the Board