RESIDENTIAL LIFE
STRATEGIC PRIORITIES
2003-2004 ACCOMPLISHMENTS
To help provide a safe, secure and clean environment where all residents are treated equal.
To promote diversity and understanding, and serve as role models and mentors to the residents.
To promote a positive outlook of the campus community have fun, make friends, and enjoy our home away form home.
Facilitated on campus housing for summer camps
Housed summer residents for three summer sessions
Worked with and housed the Upward Bound program
Facilitated Food Service Committee
Revised and updated the residential life handbook
Supervised hall programming
Continued to be consistent with disciplinary procedures in the halls
Redesigned and implemented residence hall alcohol intervention program cooperatively with
counseling center ÒAlcohol Response AbilityÓ
Continued to be good listeners to the learners at residential life
Compiled information for residence hall tours for prospective students and guests.
Assisted w/planning and implementation of New Student Orientation
Residence hall students and assisted with opening of the Beth Tedrow Student Center
Resident Assistants took on the temporary responsibility of operating the Beth Tedrow Student Center
in the evening and weekend hours so it could stay open until student workers are assigned next year
Was supportive of resident learners by attending college sponsored events and other
activities they participated in both at home and away.
Kept the high speed Internet in all the west hall, units and new apartments running by trouble shooting
Recorded resident turnover for computer center by compiling MAC addresses for each computer
hooked up to the internet to track for viruses
Installed a firewall for the residence hall internet to protect the college main system
Repainted many rooms and hallways in the West Hall and East Units
Repainted student center area and cafeteria
Purchased 25 new mattresses for residence halls (replacement program)
Installing change machine in Beth Tedrow Student Center
Arranged for video games in Beth Tedrow Student Center
Moved furniture from crowded units to west hall acquiring new lounge furniture at no extra cost
New Student Center addition walk-way $250,000
Food Service is publishing monthly menus to hand out in cafeteria and across campus
Used campus wide EMS (Events Management System) scheduling calendar
Held extensive week-long Resident Assistants training
Communicated with resident learners with use of black board and bulletin board information
Assisted in the Residence hall tours for prospective students, parents and athletic recruits
Opened Beth Tedrow Student Center in January 2004
Cross trained RAÕs to do minor work in the Residential Life/Student Center Office and
Finished renovation of existing building/keeping in touch with physical plant and job supervisor
Participated on Crisis Intervention team and preparation of plan
Had monthly birthday celebrations (100+ served/mo) to wish all residents ÒHappy BirthdayÓ
Worked in conjunction with Southwest Kansas Prevention Center to celebrate ÒRed Ribbon WeekÓ
Assisted in financial aid application and loan exit interviews
Encouraged perfect attendance in the Residential Life Area
Participated in organization and ceremony for opening of Beth Tedrow Student Center and Gala Week
Activities
Revised and printed new residence hall contract from the Residential Life Office
CARS housing data entry program was revised and utilized by Residential Life Office
Assisted with SGA Activities
Participated in local parades
American Football Coaching Association
Kansas City Barbecue Society-Certified BBQ Judge, and training to be a Site Manager
AQIP steering committee member
Strategic Enrollment Management committee Ð Internal Governance Committee
Student Safety and Security committee
Endowment Association- Auction and Phone-A-Thon
Garden City Recreation Commission
Look WhoÕs Cooking Ð March of Dimes
Garden City Home Show- Booth assistance
YMCA Referee Youth and Adult
Regional Tough Man Referee and Competitor Recruiter and Coach
Broncobuster Athletic Association
Hired Student Activities Coordinator for Beth Tedrow Student Center
FACULTY AND STAFF DEVELOPMENT
Completed program review for Residential Life Area
Continued campus orientation tours with Human Resources for the Resident Assistants
Retention Efforts-Staff Development
RESIDENTIAL LIFE
STRATEGIC PRIORITIES
2004-2005 GOALS/NEEDS
R A Training Ð continue to update, upgrade and introduce new orientation ideas and guest speakers
Continue to expand planned activities (Programming)
Continue using Residence Hall Alcohol Intervention Program
Work With Upward Bound Programs/planning and advising
Facilitate summer camps
Continue to be consistent in disciplinary procedures
Continue to encourage perfect attendance in Residential Life Area
Continue to assist in financial aid application & loan exit Interviews
Compile information for residence hall tours for prospective students and guests.
Assist in planning and attendance of New Student Orientation
Participate on Crisis Intervention team and ongoing upgrade of plan
Host Formal Steak Night in the cafeteria
Encourage and participate in campus intramurals program
Create process to work with SGA in visual promotion of campus events
Survey residentÕs wants and needs
LEADING AND COMMUNICATING
Maximize occupancy of all new or renovated west hall area, east units and apartments
Collaborate w/admissions and athletics for maximum occupancy and retention
Be supportive of resident learners by attending and supporting college sponsored events and other
activities they participate in both at home and away
Monthly newsletters and information to residents
Update files and shred confidential documents
Send all residents birthday cards and do mailbox stuffers for holidays and fun
Continue education on campus safety and security issues, alcohol/drug education, hate crimes, etc Facilitate Food Service Committee and continued distribution of monthly menus with food service
Participate in local organizations and community events representing the college and for personal
enjoyment
Revise housing contracts for clarity on cancellation and refund policy
Support and continue to participate in AQIP accreditation
Provide residence hall and student center staff training and attend selected conferences
Datatel Core Committee and Implementation Team members
Work with the Campus Safety and Security to write a campus parking policy
Continue to work with CTN- College TV Network to install system in the cafeteria
Install and get working the internet service in the west Hall apartment-it has never been right
Update printers in residence hall computer lab and keep them running
Different computer and monitor for residence hall supervisor, can be used just needs updated
PLANNING AND CONTINUOUS IMPROVEMENT
New outside doors (4) for the west hall with steal frames ($10,000)
Improve comfort through spot cooling in Schwartz room and Small Dining room ($35,000)
Exhaust fan and air-conditioning for the residential life student computer lab ($10,000)
Replace Endowment room air-condition/heating unit ($6,500)
Security cameras in student center, cafeteria and east units and new apartment units ($30,000)
Mattresses/washers and dryers Ð continued replacement program ($7,500)
New carpet in the Student Center ($4,000)
New Lighting outside the Units ($2,500)
Key Card Lock System in the residence halls ($90,000)
Renovate current apartment in the East Lounge-Phase I ($30,000)
Build lighted basketball and sand volleyball courts and horseshoe pit by student center ($30,000)
Put cable TV in Residential Life Offices and meeting rooms ($1,500)
New signage for the residential life parking lot ($1,500)
Complete underground water systems ($20,000)
Resurface and mark east end of residence hall parking lot ($31,000.00)
Two Plastic coated picnic tables ($1,000.00)
Full time maintenance/custodial person ($27,000)
Paint all halls/rooms with off white paint every year ($7000.00)
New handrails in west hall ($3,000)
Have more computer tables built for the lab to house the addition of computers from last year ($3,000)
Updated phones for meeting rooms in student center and residence hall computer lab ($500)
Summer work-study for residential life area
Buffalo chopper for cafeteria ($350)
Key card lock readers for exterior doors ($22,000)
Security cameras for the residential life parking lot ($30,000)
Evaporated water cooler for the kitchen ($75,000)
Office furniture for the Director of Residential Life ($2,400)
Laminator for residential life ($1,000)
Parking hangtags for residents ($300/year)
Deadbolt locks for the apartment bedrooms ($2,000)
PROFESSIONAL DEVELOPMENT
Work towards campus wide implementation of Datatel
Attend conferences and workshops for professionals in the residential life area
Resident Assistant Training $300.00
Housing Director 4th annual yearly meeting hosted by Butler County ($300)
Retention Conference ($500)
National Symposium/or Conference for Residence Hall Directors ($3,000)
2006 AND BEYOND
Student/employee key card access to campus services, facilities and activities ($100,000)
Remodel Existing East Lounge apartment/game room area/ Phase II ($30,000)
Remodel existing West Hall apartment kitchen ($3,500)
Two, 2-Car garages with storage area and door openers ($28,000 each)
Purchase a grill and hood for the serving line in the cafeteria
Evaporated water cooler for Kitchen ($7,500)
Replace interior Student Center/Cafeteria plumbing
Support and participate in AQIP accreditation process (2005)
Start smoke alarm replacement for west hall and east units, current alarm supply is gone ($10,000)
Renovate 3rd floor west hall overflow room to provide and efficiency apartment for unpaid athletic staff housed in the residence halls as extra help.
Alto Sham Slow Cooker for the cafeteria ($12,000)
Update cafeteria dish room area ($25,000)
Purchase or lease a new dish machine ($300/ month lease or $30,000 purchase)
Cold top salad bar retrofits in existing portable bars and electrical outlets in the floor of cafeteria
Residential Life PERSONNEL REQUEST WITH JUSTIFICATIONS
Request is to retain current personnel:
Full time Director of Residential Life Ð 12-month contract
Full time Residence Hall Supervisor Ð 12-month contract
Full time Student Center/Residential Life Office Manager Ð 12-month contract
12 Resident Assistants for the fall and spring academic year
1 summer work study/resident assistant for the summer
In the residential life area we strive to satisfy the residents and work twenty- fours hours a day if need be to serve our residents. We have broken the schedule out to best function as such.
Student Center/Residential Life Office Manager:
The office manager is the direct contact between the Director of Residential Life and the Residence Hall Supervisor and runs the office from 8:00 a.m. to 4:30 p.m. Monday through Friday. Duties include daily correspondence, booking meeting rooms, mail distribution, and daily office tasks, maintaining current resident files and information director for the student center. This person provides office assistance to the residential life area as well as the, nurse, and activities coordinator as needed, and supervises the game room area in the student center. This person serves as technical support in the student center and residential life area.
Residence Hall Supervisor:
Primary responsibilities include night supervision of the residential life area from evening through the early morning hours, sometimes as late as 6:00 a.m., depending on the traffic and activities taking place. Along with nightly supervision, the Residence Hall Supervisor also assists the Director of Residential Life in disciplinary matters and reports incidents that take place in the residence halls and on the grounds.
Director of Residential Life:
The Director is responsible for the overall function of the student center and residential life area. The hours vary from morning meetings to late night meetings, and supervision. The daily time spent in the office is used for contact with residents, and other areas on campus, correspondence, and dealing with day-to-day circumstances that arise with the residents anywhere from discipline to class attendance or financial matters and/or counseling.
Consistency, trust and availability are the key elements to provide a safe environment for the residents. With the current number of staff positions in Residential Life this has been successfully completed for the last thirteen years. The office manager position was changed to a twelve-month position several years ago and has proved to be advantageous for recruiting residents and completing the necessary documentation and contacts needed to fill the residence halls and function on a daily basis.
Longevity of employees in the Residential Life area has also been advantageous to the institution. Constant change in the Residential Life area is disruptive and confusing to all involved. The Residential Life Director and the Residence Hall Supervisor have worked together at GCCC for the past thirteen years and have been very successful. They have been able to achieve success because the Office Manager is available to complete the proper paperwork and daily office tasks so they are able to spend quality time with the residents to aid their success at GCCC.
Student Staff: 12 Resident Assistants for the fall and spring semester for the Academic year was satisfactory for the addition of the new apartment buildings. 1 summer work-study (20 hours) is satisfactory for the summer. If work-study is not available 1 summer Resident Assistant that is provided room and board would also be satisfactory. The amount of money earned by the student is about the same. This person helps with camps and office work through out the summer and with the summer residents.
Additional personnel requests
Student workers for the Beth Tedrow Student Center
With the constant activity in the residential life area and the student center there is a need to have someone available to assist with their needs twenty-four hours a day. At the present time we are able to achieve this with the existing staff, but the addition of the student center has required more manpower at different times of the day. Student workers would free up the RAÕs to resume the regular duties in housing and not spread us so thin.
Additional Maintenance/Custodial
We need consistency with the custodians and someone who is able to be here daily to keep up with normal maintenance and fix things before they get worse. We have spent an lot of money to remodel and need to keep it up. Normal wear and tear with 200+ students happens and keeping it up will keep it nicer, promoting on campus living to new students.
Residential Life Projects, Equipment and Personnel Requests with justification and budget
Special Projects
|
Item |
Cost |
Justification |
|
Renovation of east lounge apartment |
$30,000 or less |
Phase I of the renovation of the east lounge apartment currently occupied by the Director of Residential Life. This is a one bedroom, one bath apartment with cobbled up space that has been added on to many times. The heating needs to be one unit for the whole apartment, not two, as it exists now. There also needs to be space for a family to live in the apartment if someone with children is hired. The carpet is worn, the windows leak air and water, the kitchen need renovated and needs an exhaust system. Added storage and closets are also needed. Phase 1 would be the existing kitchen dining area and the living room/office area existing now. |
|
Item |
Cost |
Justification |
|
Key Card lock readers for exterior doors |
$22,000 |
Better security and safety control for residents. This would allow access to only the residents in the restricted areas. |
Equipment Requests for Residential Life
Equipment Justification
|
Item |
Cost |
Justification |
|
Security cameras in living areas |
$30,000 |
Security cameras in the units, apartments, student center and cafeteria will help with the security and damage control. The initialization of cameras in the west hall has made a tremendous difference on damage, vandalism, and cleanliness. |
|
Item |
Cost |
Justification |
|
Security cameras in the parking lots |
$30,000 |
With a rash of break-ins to the residentÕs vehicles the residence halls, it is getting harder to justify why we do not have security cameras in our parking lots. Every time a break-in occurs, the question of security cameras is brought up. This would be a great recruiting tool as well as preventing a security risk as it is now. |
|
Item |
Cost |
Justification |
|
Electronic key cards for the residence halls that work through out the campus. |
$60,000 - $90,000 |
Electronic key card locks although a large expense will make the residence halls a much safer place to live and learn. Currently the locks are of several different series and very difficult to keep straight. We have a key system that all keys fit the outside doors of the west hall, the unit door front door of each designated unit and the room door the resident is assigned. When a key is lost, the room door is changed. The unit front door or the locks to the west hall are not, thus making this a security issue. It would be virtually impossible to keep changing the west hall door locks every time a key is lost, but they all fit it and can be used at any time by any one. The card system would allow us to void that card making it impossible for it to work and therefore creating a safer more secure living space. These cards will also be able to be used for various functions all over campus with the purchase of scanners to do so.
|
|
Item |
Cost |
Justification |
|
Evaporated water cooler for the kitchen |
$7,500 |
The Evaporated water cooler for the kitchen is for cooling so the temperature is bearable. Even with the installation of the new hoods the temperatures are still above 90 degrees in the summer and fall and that is excessively hot for normal working conditions even in the kitchen. It will also cut down on the amount of air necessary to cool the cafeteria because it will help to even out the temperature a bit more behind the serving line. |
|
Item |
Cost |
Justification |
|
Spot cooling in Schwartz room and small dining room |
$35,000 |
With the increased use of these rooms they need to be climate controlled. Now they are hot all the time and there is basically no ventilation. |
|
Item |
Cost |
Justification |
|
Update phones for meeting rooms and computer lab |
$500 |
Need phones for emergency calls in the meeting rooms especially now that there is not always someone available to run messages because that person is now in the student center. |
|
Item |
Cost |
Justification |
|
New carpet in the student center |
$4,000 |
Currently the carpet in the student center is stained, old and does not match because of the renovation. This is an eyesore and with the increase in traffic and usage of the rooms it should be a place to be proud of not embarrassed because of the carpet. I would suggest cut pile carpet like in motels. It wears well, cleans up good and there is a variety of styles to choose from. $3,000
|
|
Item |
Cost |
Justification |
|
2 more plastic coated picnic tables for courtyard area |
$1,000 |
Two more plastic coated picnics tables will add seating that is very much needed and will match the already existing tables that are there. The students use these tables to eat on, study, play games, sit on, and just to gather together and visit.
|
|
Item |
Cost |
Justification |
|
Computer lab tables |
$3,000 |
The addition of more computers in the residence hall computer lab has created a need for more built in counters to hold them. Currently wee use 8-foot tables and they are not heavy enough to hold the computers or stand the student usage. They are constantly in need of repair or replacement. |
|
Item |
Cost |
Justification |
|
Buffalo chopper for the cafeteria |
$350 |
With a buffalo chopper we would be able to cut cost by cutting our own meat, mass chopping of vegetables, fruits, etc. It would be a time saver and labor saver and safer than the knife and cutting glove that is used now. |
|
Item |
Cost |
Justification |
|
Desk Chair, 3 side chairs, extension for desk and bookshelf for Director of Residential Life Office |
$2,400. |
Was able to obtain an extra desk at no cost to the area and need to complete the furnishings in the office. This is a highly visible office now and needs to be presentable to the public. |
|
Item |
Cost |
Justification |
|
Laminator |
$1,000 |
We currently use the laminator in the Penka building. It is inconvenient to get things done in bulk because of the summer hours of the faculty over there and many times others are using it at the same time we need it right before school starts. It would save us money in the long run because we would not have to keep replacing signs that we are not able to laminate so often and make it look more professional. |
|
Item |
Cost |
Justification |
|
Parking hangtags for residents and temporary hangtags for visitors. |
$300/year |
With the increased number of available rooms and summer activities it is important for safety reasons to know who belongs here. These tags would help deter vandalism and make vehicles more identifiable in case of emergency. The first tag would be issued at no charge and any replacements would be at a modest charge. |
Project Requests
|
Item |
Cost |
Justification |
|
Landscaping |
$25,000 |
Landscaping is necessary since after the build we landscaped the area south of the east lounge and west hall but not to the north. We also need to get rid of the pine trees north of the building or get them water. The bushes in front of the student center are in need of severe pruning or removal. |
|
Item |
Cost |
Justification |
|
Underground watering system |
$20,000
|
In order to do proper landscaping the underground water system must be repaired and completed. Some of this will happened with the builds, but not all of it.
|
|
Item |
Cost |
Justification |
|
Repair and re-stripe residential life parking lot |
$31.000 |
Resurface and re-stripe the east end of the residential life parking lot. The drainage grade needs some more work changed and it need overall curb appeal. |
|
Item |
Cost |
Justification |
|
Exhaust and air conditioning for the residence hall computer lab |
$10,000 |
Exhaust and air-conditioning for the residence hall student computer lab. The addition of more computers and has caused the room to be very hot and we must keep the door open if more than three people are in there because it gets so hot. This poses a big security risk and also the lab cannot be kept quit with the TV and traffic in the lobby area.
|
|
Item |
Cost |
Justification |
|
2, two-car garages |
$28,000 each |
2 , two-car garages with storage unit for staff. This will allow us to free up needed space in the basement and give shelter for the vehicles that must now sit out in the weather. |
|
Item |
Cost |
Justification |
|
New outside doors |
$10,000 |
New outside doors are needed for the north end of the west hall. The current doors are broken, bent, warped and do not shut correctly, cannot be opened when it is hot because they swell and the locks stick. They need to have steel frames not aluminum ones.
|
|
Item |
Cost |
Justification |
|
Outdoor recreation, basketball court, sand volleyball and horseshoe pits. |
$30,000. |
New lighted basketball and sand volleyball courts and horseshoe pits need to be constructed as soon as possible. With the build they have already destroyed the existing courts. The new courts need good lights on timers so the residents can play at night at any time without bright lights having to be on all the time
|
|
Item |
Cost |
Justification |
|
Cable TV |
$1,500
|
Wire Residential Life Office and Student Center Meeting rooms with Cable TV
|
|
Item |
Cost |
Justification |
|
Professional Development, |
$4,000 |
Resident Assistant Training $300.00, Housing Director 4th annual yearly meeting hosted by Butler County ($200), Retention Conference ($500), National Symposium/or Conference for Residence Hall Directors ($3,000)
|
|
Item |
Cost |
Justification |
|
Install dead bolt locks in the apartment bedroom doors |
$2,000 |
The apartment doors can still be gotten into with a credit card in most cases. They need to be secure. |
|
Item |
Cost |
Justification |
|
New handrails in the west hall |
$3,000 |
The current handrails are gone from many areas and some are loose. This is a safety hazard if there are no rails or they are on the wrong side. Injured athletes, guests, etc need handrails on both sides of the stairwell if they need it for health reasons. |
|
Item |
Cost |
Justification |
|
New signage for the parking lots |
$1,500 |
The current signs are gone or old and falling off. We need 3 stop signs for the exits, 4 fire lane signs, 3 or 4 minors not allowed signs more handicapped parking signs and posts. |
|
Item |
Cost |
Justification |
|
Painting rooms in the summer |
$7,000 |
Painting or touching up all the rooms each summer is necessary. This provides a clean fresh room for each resident every year. With the renovated rooms the paint needs to be done to keep the nice appearance. |
|
Item |
Cost |
Justification |
|
Mattress replacement |
$2,500 |
Replace 25-40 mattresses on a rotating basis each year because of wear. |
|
Item |
Cost |
Justification |
|
Washer/dryer replacement
|
$5,000 |
Replace 3 or 4 washers and dryers on a rotating basis because of heavy usage. |
|
Item |
Cost |
Justification |
|
Addition of lights in the units |
$25,000 |
With the addition of new lights in the units it will make it much safer and allow us to view what is happening much better. With the current lighting it just is enough to get the key in the door and that is about it. |
Personnel
|
Item |
Cost |
Justification |
|
Student workers for the Beth Tedrow Student Center |
$10,000
Alternative funding tuition/book scholarships; increase FCCI and Auxiliary funding to cover 4 students $6,000 |
Residence Hall Assistants were used to fill these positions temporarily. Student workers are needed in order for the RAÕs to resume their regular duties in the Residential Life Area. Student worker duties would include basic oversight over facility, information desk, equipment checkout, computer lab assistance and access meeting rooms. Institutional and federal work-study not available-currently at maximum allocation. **By hiring a variety of student workers, we will be able to further diversify center patronage.
|
|
Item |
Cost |