STUDENT SERVICES DIVISION

Mission Statement: To provide quality services that prepare students for learning and to participate as partners in the student learning experience.

ACHIEVEMENTS:  2003-2004

Learner Success

á       Organized registration day/week for fall and spring semesters with extended operational hours prior to beginning and first week of each semester

á       All departments coordinated enrollment/orientation days

á       All departments collaborated with counselors on New Student Orientation program

á       Coordinated prevention wellness education

á       Coordinated quality, affordable health care for students

á       Completed research and recommendation for campus TV system

á       Designed 2003-2005 color viewbook, plus first-ever preview recruiting booklet

á       Served 200 students in the SSS program, (68% low income, first generation, or disabled)

á       Retained 72% of non-graduating SSS students; 87% transferred/graduated

á       A total of 32 SSS participants graduated and transferred to four year institutions

á       The SSS project met 100% of the administrative requirements

á       SSS measured institutional climate by the Likert scale instrument

á       Took 23 SSS students to five university campuses

á       Two of five outstanding students honored at graduation were SSS participants

á       Redesigned clean up roster to help assist in effectiveness of process

á       Provided presentations to College Skills Classes including WorkKeys assessment and 49 out of class USA Funds Life Skills presentations

á       SGA took four students to national conference on campus activities

á       Administered approximately 4,200 placement/supplemental academic assessments

 

Strengthening College Processes

á       Launched completely new GCCC website

á       Successfully underwent KACCBO credit hour audit with only one exception noted

á       Contributed information for publication in Silhouette

á       Participated in new employee orientation 

á       Created new health and immunization form

á       Relocated student health office to new student center

á       Attended KDHE ÒHuman Sexuality AIDS/STD Education & UpdateÓ

á       Hired personnel to staff new student center

á       Clarified cancellation/refund policy on revised housing contracts

á       Completed residential life/student center and student health program review

á       Designed logos for new student center grand opening and 85th anniversary

á       Designed templates for website redesign and completed 75 GCCC web page updates

á       Met 295% increase in color printing demand, producing 255 requests

á       Designed and produced expanded football program with additional advertising

á       Completed 385 printing requests and 2,089,705 copy center copies

á       Designed and carried out 69 publicity campaigns, up from 61 the previous year

á       Designed and completed new color maps for campus-wide use

á       Obtained 8 new computers to improve services to students

á       Obtained Adobe design and digital photography software training and upgraded Dreamweaver software for website

á       Purchased a computerized sign-in program for better data collection

á       Completed crisis intervention plan

á       Wrote and received grant to produce crisis management plans

á       Coordinated with Title III and Outreach sites to provide advisor training

á       Generated 82 spreadsheets listing majors and interests of prospective high school seniors in CARS database for 40 instructors, coaches and program directors (used electronic process rather than hardcopy)

á       Generated 906 letters to prospective students - undecided major

á       Generated and mailed 214 currently enrolled students letters citing lack of necessary transcripts for enrollment purposes

á       Mailed letters to 1895 enrolled students with important dates prior to and during the next semester

á       Generated and mailed 813 surveys to non-returning students

á       Maintained institutional match for federal campus-based financial aid programs

á       Outsourced default management to third party vendor

á       Conducted training/orientation for 102 work-study students and 59 supervisors

á       Participated in 32 local, state and national professional organizations

á       Created financial aid workroom/file area and relocated offices

á       Submitted application and received approval for federal aid for the LPN program

á       Networked with staff at St. Charles and Johnson County community colleges regarding testing centers

á       Improved printing efficiency in registrarÕs office via new printer

á       Increased funds for preventive maintenance agreement for microfilm reader in records

á       Collaborated use of web for final grade reports

á       Presented ÒCARS on the WebÓ at in-service for faculty and staff

á       Clarified/assisted with web grading and advising for faculty and staff

á       Hired/trained two new Admissions Representatives

á       Continued campus wide training and support of Communications 100

á       Cross-trained staff, including Bryan Education Center, for maximum efficiency

á       Admissions and Records continued document imaging

á       Entered student e-mail addresses to prepare for all-inclusive mailings

á       Awarded $2.7 million in federal programs and $4.8 million in total aid resources

á       Conducted 10 high school financial aid information nights for 311 attendees

á       Hosted College Goal Sunday with 27 volunteers and 128 attendees       

 

Service to the Community

á       Served campus and community needs and interests by helping carry out nearly two dozen programs and events

á       Provided Bloodborne Pathogen certification to  FHSU student teachers

á       Coordinated Red Cross Bloodmobile at GCCC

á       Attended American Red Cross seminar on education of blood drive coordinators

á       Hosted high school counselor financial aid training workshop

á       Completed remodeling of residence hall rooms and units

á       Numerous members of division helped plan and carry out student center grand opening

á       Increased number of news media outlets receiving email information by 10 and issued 414 news releases and public service announcements

á       SSS hosted ÒSuccess 4 StudentsÓ workshops

á       Updated Advisor Handbook on website

á       Created and disseminated outreach/high school newsletter

á       Developed new counseling/advising bookmark to promote department services

á       Created and launched an on-line advisor training on Blackboard for all faculty

á       Represented GCCC at 45 College Planning Conferences and 178 High School Visits/ over 1500 students

á       Tracked prospective seniors in CARS to keep them informed of the steps to college admissions/6000+ pieces

á       Produced congratulations letters to all GCHS early graduates with spring 04 enrollment information

á       Processed International Student Admissions (12 students from 6 countries)

á       Designed and generated photo ids for: all students; Upward Bound and ETS; nursing; Kids College; food service customers; 103 ÒcertificateÓ cards for Ammonia Refrigeration participants; meats judging team

á       Recruiting table at the High Plains League High School Basketball tournament/drawings for promotional items:  138 high school students/ 82 others completed information cards

á       Set up recruiting table/ÒGoing to CollegeÓ presentation for UB/ETS College Day/23 students

á       Acquired new carpet in Admissions

á       Hosted GCCC Pizza Party at SCBEC/10 hs students, 25 ESL, 10 GCCC fac/staff and 2 GCCC students

á       Distributed CLEP brochure to all Paraprofessionals in USD 457

á       Presented an assessment session to Superintendents, Principals, Counselors, and Outreach Coordinators

á       Received funding from the Mary Jo Williams Charitable Trust for the establishment of an assessment center

á       Administered ACT, PPST, PLT, and SAT national exams

á       Served Seward County Community College as a WorkKeys Service Center

á       Processed 1,835 official transcripts for a total of $9,010 and 1,347 unofficial transcripts (as of 01/31/04)

á       Served on KACRAO Executive Council as VP for Records and Registration

á       Assisted in coordination of ÒStudent Web TipsÓ flyer and ÒHow to Access Web GradesÓ info cards

á       Coordinated planning of Commencement, including FCCLC (for GED graduates)

GOALS: 2004-2005

Helping Students Learn

á       Plan, host and strive to improve GCCC fall 2005 Early Enrollment Days

á       Collaborate with counselors on new student fall orientation

á       Fully implement assessment center for all assessments (except out-of-class testing)

á       Provide GCCC information and counselor guidance for students upon completing the GED

á       Transition GED testing from the FCCLC to GCCC Assessment Center

á       Implement WorkKeys Computer Based Testing in Assessment Center

á       Provide health information and quality, affordable healthcare for students

á       Strive to provide education/awareness opportunities to students

á       Work with technical division to provide workshops on resume writing and interviewing skills

á       Develop College Skills development class for students with undeclared majors

á       Endorse in class use of USA Funds Life Skills Program

á       Develop a Residence Hall/Student Center lecture series

á       Expose students to different colleges and careers via videos shown in CRC, library or student center

á       Solicit Discovery program to College Skills Development instructors and KidÕs College director

á       Provide more on-line academic and personal counseling via the GCCC website

á       Design and provide enhanced promotional pieces for SGA and Residential Life

á       Collaborate campus wide to ensure a sense of belonging and success for the Student Center

á       Replace depleted supply of GCCC promotional items ($4,600)

á       Host annual  formal Steak Night in the cafeteria for residence hall students

á       Encourage perfect class attendance among students

á       At least 70% of SSS non-graduating, non-transferring will be retained and persist toward completion of graduation

á       At least 80% of participants will meet or exceed GCCC's 2.0 academic performance level

á       At least 80% of those expected to graduate will either graduate and transfer or transfer to a 4 year college.

á       Rewrite the SSS grant to get funding for 200 students per year for another 4 years

á       Have instructional programs available on computers for students to access

á       Sponsor activities to educate campus on diversity issues

á       Involve students in monthly event planning, promotion, management, and evaluation of intramural events

á       Focus on student leadership training/opportunities

á       Form a student committee to address safety/security and landscaping

á       Provide student scholarships for freshman orientation leaders

 

Leading and Communicating

á       Support AQIP in accreditation process

á       Resume high school counselor summer internship

á       Improve international student admission processes and activities

á       Increase efforts to recruit and retain students from underrepresented minority groups

á       Translate and produce promotional flyers in Spanish

á       Hire full-time Assessment Coordinator

á       Collaborate with FCCLC staff to secure a technology grant

á       Investigate possibility of converting Boodborne Pathogen new employee training to web-based presentation

á       Develop a crisis plan training for campus

á       Develop a Southwest Kansas Response Plan with area counselors

á       Host screening days on Eating disorders, AOD, depression

á       Teach career exploration and leadership classes for Kids College

á       Establish a regular article in the GCCC Silhouette, as well as area high school papers

á       Meet campus and community needs and interests by helping carry out extensive programs and events

á       Establish and conduct a student survey of needs and services

á       Host annual Financial Aid Awareness Day on campus to encourage early filing of new award year FAFSAs

á       Establish information seminar for parents of incoming students

á       Create and conduct a community survey of needs and services to be offered at the college

á       Serve in all capacities for Datatel conversion/implementation process

á       Continue providing color campus printing by re-funding Xerox unit service cost

á       Respond to rising cost for newspaper and broadcast advertising

á       Explore redesign and propose new college logo and Broncbuster logo design

á       Manage and continue developing new website, and adjust accordingly, during first year of operation.

á       Increase compensation for graphic designer to reflect expanded duties

á       Maximize occupancy of residence halls and enhance food service through student committee input

á       Develop a Student Activities Board to promote activities for students and employees

á       Install Cable TVs including the College Network News for scrolling information

á       Install security phone in elevator

á       Conduct a student interest survey to determine which type of activities would be most successful

á       Continue involvement with the state SGA association

 

Planning and Continuous Improvement

á       Increase student fees for additional student activities

á       Learn to self-manage web pages

á       Learn power point and convert STD presentations to power point

á       Hire replacement Admissions Representative

á       Hire Student Services Secretary to support Counseling/Advising, Admissions and Records

á       Hire Assistant Registrar to meet growing needs in records

á       Spot cooling in the Schwartz Room, Small Dining Room, and Residence Hall Computer Lab

á       Renovate East Lounge Apartment

á       Install cable TV in Residential Life meeting rooms/offices and additional Student Center locations

á       Install security cameras in parking lots, computer labs and other high risk areas

á       Fully implement COMPASS internet version in all outreach sites

á       Strengthen WorkKeys partnerships with Dodge City Community College and Seward County Community College

á       Work with Title III to determine better assessment practices to apply when testing ESL students

á       Establish Budget for Assessment Center (previously a part of Counseling/Advising budget)

á       Continue to monitor Immunization policy & Bloodborne Pathogen requirements

á       Continue coordination of American Red Cross Bloodmobiles

á       Implement the computerized sign-in program in Counseling/Advising for better data collection

á       Redesign the no-show and cleanup roster process for effectiveness

á       Redesign advising process through Advising Task Force

á       Organize a college application workshop for students preparing to transfer to 4-year institutions

á       Provide advisor training specific to departments and populations

á       Complete program review for Financial Aid Office and Counseling/Advising in 2004-05

á       Maintain annual institutional match for Supplemental Education Opportunity Grant and Federal Work Study Program

á       Increase Institutional Work Study Program funding

á       Fund outsourcing of default management to Wright International Student Services

á       Purchase a shredder for use in the Financial Aid Department

á       Purchase and install new outside doors for the north end of west hall in existing steel frames

á       Install deadbolt locks in apartments

á       Attend Strategic Enrollment Management (SEM) conference for professional development (AACRAO)

á       Upgrade and replace computers and monitors (19Ó), keyboards, privacy screens and a Laser Printer

á       Purchase laptop computers, batteries, and hardware

á       Obtain additional funds for increase in preventive maintenance agreement for microfilm reader

á       Resolve microfilm reader situation in records office

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