á Planned and hosted GCCC Fall 2003 Early Enrollment Days
á Collaborated with Counselors on Fall 2003 New Student Orientation
á Kansas Association of Foreign Student Advisors (KAFSA)/membership & networking
á Academic Review Committee Ð chair
á Advising Task Force member
á Trained other Admissions staff in report writing with Impromptu for student tracking & data management
á Met with 22 faculty and staff to learn more about individual programs for successful recruitment
á Mailed 906 letters to prospective students with undecided major; 64 with Criminal Justice major
á Generated/mailed approximately 214 Current Enrolled students letters (CONDAC) citing lack of necessary transcripts for enrollment purposes (Fall/Spring)
á Generated/mailed letters to 1895 enrolled students (CURENROL) with pertinent information in reference to important dates just prior to and during the next semester (Fall/Spring)
á Generated/mailed survey to students who enrolled the previous fall semester but not the current fall semester (813)
á Processed 986 applications (apps, sr apps, seminar apps), 200+ Edukan and 610 transcripts (Aug 03-Jan 04)
á Streamlined inventory process for printed materials
á Datatel: Project Management Team member & Core computer group member
á Attended Datatel leadership training workshop
á Commencement Task Force member
á EduKan Student Services Group member
á Computer Needs Assessment Committee member
á Weekly staff meetings
á Student Services Division weekly meetings
á Web Access & Web Site Committees members
á AVERT Ð Anti-virus Emergency Response Team member
á Employee Development Committee member
á Core Committee-Chair
á Utilized Track-It
á Utilized Impromptu report writer
á Installed shelves in vault and created more storage area and better workspace
á Hired/trained two new Admissions Representatives, five work-study students and volunteer Admissions Assistants
á Attended financial aid HS counselor workshop
á Attended WSU informational luncheon
á Implemented training and provided support across the campus in use of Communications 100. Communications 100/letter production using data transmitted/merged in Word and general computer use
á Cross-trained staff for maximum efficiency
á Trained staff and implemented document imaging (applications for admissions and supporting documents)
á Attended state professional meeting/KACRAO, serve on Scholarship Committee
á Attended national professional meeting/AACRAO
á Cross-trained Bryan Education Center staff (3) & Evening Receptionist in Admissions data entry, tasks, practices and responsibilities
á Input student e-mail addresses to prepare to begin using e-mail for all-inclusive mailings, e.g., school closing because of weather, upcoming campus events, etc.
Service to the Community
á Individual Prospective Student Campus Visits/scheduling individual appointments, campus tours and thank you personal postcards written to each visitor
á Represented GCCC at 45 College Planning Conferences/letters with information packets mailed to each student and made 178 High School Visits/scheduling letters to counselors, postcard reminders mailed to students and thank you letters generated for each visitor, contacting over 1500 students
á Generated letters to seniors in the database to keep them informed of the steps to college admissions (6000+ pieces)
á Generated 68 letters to Garden City High School early graduates with Spring 04 enrollment information
á Hosted 49 Lakin middle school students and 3 instructors (tours & various departmental appointments)
á 3 GED tours with 62 students through December 2003/ beginning in Jan 04 individual tours will now be scheduled on an Òas requestedÓ basis & Admissions will give recruiting talk on each Monday of the orientations
á Arranged tours and appointments for FCCLC Alternative HS students/~50 students
á Oakley Education Center provided tours and lunch (7 students/3 sponsors)
á Acted as facilitators for Finney County 8th grade career fair (650+ students)
á Arranged tours and advising meetings during January and February for 73 prospective student/athletes (football)
á Arranged tours and advising meetings during December and January for 13 prospective student/athletes(baseball)
á Campus tours for Upward Bound middle and high school aged students
á Laminate and send newspaper clippings to area students with a personal note from Admissions staff member who recruits in that school
á Technical Exploration Day Ð on-site support, lunches and promotional items (318 students from 14 high schools)
á Science Olympiad Ð provided support, promotional items and lunch (152 high school students)
á Hispanic Day Ð 2 presentations for student program
á Assisted with high school theater night Ð support and promotional items (331students/12 sponsors/15 high schools)
á Assisted with Kids College Registration night/produced Ids, gave tours & did troubleshooting
á Planned and hosted Minority Student/Parent Preparing for College workshop
á Assisted with GCCC Endowment Auction
á Planned and hosted the GCCC Graduation Reception
á Processed International Student Admissions (12 students from 6 countries)
á Participated in GCCC and community parades
á Attended scholarship banquets/programs to present awards to future GCCC students
á Panelist at Scott City ParentsÕ Night at the GCCC Bryan Center
á On-campus committees: Residency Appeal, Crisis Intervention Team, Community Relations, Open House, Employee Development & Web
á ACS Breast Cancer Awareness Brunch fund raising committee
á Generated photo ids for students, Upward Bound participants, nursing students, EMIT students, Kids College participants, food service customers, Meats Judging team (Tyson Foods ID)
á Designed/generated 103 ÒcertificateÓ cards (id software) for Ammonia Refrigeration (all participants will receive)
á Digital photos of campus visitors and transfer them to postcards to ÒPicture Yourself at GCCCÓ/personal thank you note is handwritten on the back (use digital camera and color printer purchased with grant award monies)
á Completed various reports, questionnaires and surveys for GCCC information to be available to prospective students, parents and counselors on a variety of college planning websites
á Set up information tables at Theater Night, Journalism Day, Fine Arts Open House, Music Conductor Day, KS. Counselors Assoc. state conference & American Royal
á Recruiting table at the High Plains League High School Basketball tournament/drawings for promotional items: 138 high school students/82 others completed information cards
á Telemarketing/prospective students, scholarship calls, follow-up campus/high school visit calls, ACT follow-up calls
á Assisted with 10 Financial Aid Nights/308 participants
á Hosted GCCC Pizza Party at Scott City Bryan Education Center/10 hs students, 25 ESL students, 10 GCCC faculty/staff and 2 GCCC students
á Set up recruiting table and gave ÓGoing to CollegeÓ presentation for UB/ETS College Day/23 students, 1 parent
á Admissions applications completed on-site at 2 CNA Orientations/~42 students
á Extended operational hours prior to beginning and first week of each semester
á Attended GCCC Meats Judging Awards Banquet
á Hosted KS Ag Rural Leadership Program (KARL)/37 adults
á Hosted SW Ks Ag Teachers Fall 03 meeting/30 adults
á Hosted FFA competition/70 students, 10 adults
á Hosted FFA speech competition/60 students/10 adults
á Implemented Crisis Management Plan
á Acquired new carpeting in Admissions
Office of Admissions
2004-2005 Goals and Objectives
á Plan, host and strive to improve GCCC Fall 2005 Early Enrollment Days
á Collaborate with counselors on New Student Fall Orientation
á Collaborate with the Office of Institutional Research to track students from first contact until they leave GCCC to give us a better understanding if studentsÕ needs are being met.
á Continue on Academic Review Committee
á Admissions will work with GCCC offices and departments across the campus on a daily basis to successfully recruit prospective students
á Admissions will develop and maintain positive relationships with counselors and prospective students across the state
á Admissions will develop and maintain positive relationships with the southwest Kansas area and the Garden City and Holcomb communities in particular
á Admissions will promote academic and technical post-secondary education to traditional and non-traditional prospective students throughout the state and eastern Colorado
á Admissions will continue staff development by attending recruiting and strategic enrollment management workshops, Planning for College Certification Workshop, AACRAO, KACRAO, and on-going computer training
á Collaborate with Outreach office to establish on-site registration at outreach sites
á Support AQIP in the accreditation process
á Create and update Admissions page Ð this will allow us to post information as soon as it is available; use the page for high school visits; enrollment issues; program information; contests staged by the Admissions Office for prospective students; general awareness of the ÒhappeningsÓ pertinent to prospective students about GCCC activities
á Continue Individual Prospective Student Campus Visits/scheduling individual appointments, campus tours and thank you letters generated for each visitor/have GCCC memento to take with them
á Attend all KACRAO sanctioned College Planning Conferences across the state as well as College Planning Conferences in eastern Colorado
á Continue High School Visits
á Telemarketing of prospective students, scholarship calls, follow-up campus/high school visit calls, ACT follow-up calls
á Continue informative mailings to prospective and current students
á GED tours as scheduled by FCCLC
á FCCLC Alternative High School Students tours
á Southwest Plains Regional Service Center tours
á Arrange tours and set up advising meetings for football student/athletes
á Arrange tours and set up advising meetings for baseball student/athletes
á Upward Bound middle and high school aged students tours
á Educational Talent Search middle and high school aged students tours
á Arrange campus visits for students in lower grades from middle schools and grade schools in the area
á Plan and host Minority Student/Parent Workshop
á High School Counselor Summer Internship/ (1 Counselor for 6 weeks)
á Plan and host Òpizza nightsÓ at selected area high schools for prospective students and their families
á Science Olympiad Ð provide support/lunches
á Hispanic Day Ð presentations
á Design and print id cards for all students, food service customers, nursing students, EMIT students, ammonia refrigeration students, meats judging team, participants in Upward Bound, Educational Talent Search & Kids College participants
á Continue to attend scholarship banquets/programs as requested
á Plan and host the GCCC Graduation Reception
á Continue to improve international student admissions processes; become proficient in SEVIS use
á Strengthen international student opportunities, activities and programs
á Assist with KidÕs College: registration, data entry, photo ids and campus tours
á Continue to support the Bryan Education Center in admissions processes
á Increase efforts to recruit and retain students from underrepresented minority groups
á Translate and produce some promotional flyers in Spanish
á Attend Financial Aid Nights
á Continue with an Admissions staff person on the Community Relations Committee, Strategic Enrollment Management & Crisis Intervention Team
á Hire replacement Admissions Representative
á Hire a student services secretary who would support Admissions, Registrar and Counseling & Advising; would transition to the Front Door of the campus and continue to serve all three areas
á Hire Assistant Registrar to meet growing needs in records
á Centralize Student Services through the Front Door project providing better customer service to students
á Plan and facilitate Recruiting Workshops for all GCCC employees
á Continue membership is KAFSA and stay current on immigration regulations and SEVIS use
á Attend workshops as available on recruitment, retention and strategic enrollment management
á EduKan Student Services Group
á Continue survey of non-returning students to ascertain reasons why they did not return and address their concerns
á Begin using email rather than letter production to dispense information to all prospective students, traditional and non-traditional alike
á Continue Document Imaging
á Cross train with other student services offices for greater efficiency in meeting our customers needs
á Contract for enrollment management/marketing study
á Attend state professional meeting/KACRAO
á Attend national professional meeting/AACRAO
á Website Committee
á AVERT Ð Anti-virus Emergency Response Team
á Implement Datatel Admissions module
á Work towards campus wide implementation of Datatel
á Continue on Datatel Core Committee
á Continue on Datatel Project Management Team
á Become better trained in report writing with Impromptu to aid in student tracking
á Admissions planning and strategies retreat
á Continue weekly staff meetings
á College cellular phones for use during admissions recruiting travel (2 phones)
á Employee Development Committee
á CIS Support person dedicated to Datatel computer users needs
á Collaborate with Outreach Office to establish on-site registration at Outreach sites
á Cable television in all buildings
á Identify effective, lower cost means of external/internal market research to boost potential enrollment
á Replace worn out laser printer with a laser jet printer
á Attend Strategic Enrollment Management (SEM) conference(s) for professional development to promote enrollment management on campus and to work towards establishing a SEM plan for GCCC
Strategic Planning
Projections/Goals from 2005 and Beyond
á Complete Centralized Student Services through construction of front door project for better and more efficient
customer service
á Participate in recruitment and retention campus wide (Strategic Enrollment Management)
á Implement Datatel to allow all offices to own their data and extract information
á Recruit and train additional volunteer Admissions Assistants
á Continue memberships in professional organizations and attendance at meetings for professional development in the field of Admissions/complete KACRAO ÒPlanning for CollegeÓ certification (sophomore presentations)
á Provide cell phones in all college vehicles
á Promote use of the Web for student/employee information
á Plan campus tours for the community to share the great offerings available on the campus
á Plan campus visits for prospective students: High School and Non-Traditional, Alternative High School, Bison Educational Center, GED, FCCLC, ESL, SWPRS Center, Upward Bound, and Educational Talent Search
á Plan events directed at grade and middle school students to help them begin looking toward their educational futures
á Attend workshops to enhance professional development in Admissions/ Strategic Enrollment Management/ Marketing
á Attend KAFSA conferences to remain current on immigration regulations and efficient SEVIS use
á Contract with an enrollment management/marketing consulting firm to assess needs and recommend strategies for enrollment growth
á Complete Admissions and Records program review
2004-2005 Budget Justifications
|
Item |
Cost |
Justification |
|
Full-time Admissions Representative |
$30957 Ð $34740 |
Return Admissions Representative position to full-time status to increase level of traditional and non-traditional recruitment both on and off campus; share workload associated with Datatel Admissions module implementation and DirectorÕs absences as part of the PMT during campus-wide implementation |
|
Student Services Shared Secretary |
$27000 |
Multi-purpose staff member housed in lobby of library but ÒfloatÓ among Admissions, Records and Counseling/Advising on an Òas neededÓ basis; would transition to the new Front Door of the Campus and serve as front desk liaison
|
|
Laptop computer, batteries, battery re-charger and hardware |
$2000 |
Replace stolen laptop for use at College Planning Conferences, data entry while traveling, and as part of second full set of recruiting equipment to be used by faculty and staff as needed |
|
Replace Admissions Laser jet printer |
$1800-$2600 |
Current laser printer is worn out from multiple mass mailings to both prospective and current students |
|
Strategic Enrollment Management Seminar |
$1500 |
Professional development to promote and establish a Strategic Enrollment Management Plan |
|
Resume High School Counselor 6 Week Summer Internship |
$3000 - $5000 |
1 area hs counselor; opportunity to ÒrecruitÓ counselors, show student services in place and promote student success; counselor may then provide personal insight into GCCC as students select a college |
|
Contract Enrollment Management Marketing Consulting Firm |
$72000 |
Assess needs and recommend strategies for enrollment growth |