Public Safety Department
Strategic Planning & Priorities
2004-2005
Together We Can Make a Difference!!
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Achievements for 2003-2004
Learner Success:
‚ CJ Student Competency and Success Program. Fully implemented department competency testing:
‚ Criminal Justice Academy. Successful implementation of the Garden City High School Criminal Justice Academy 4th year with senior class. Curriculum re-evaluated and updated. Only program of itÕs kind in Kansas.
‚ Criminal Justice Competition Team. Placed 2nd at Regionals Fall 2003. Took 1st at Barton County Invitational Spring 2003.
‚ Graduate Success Monitoring. Approximately 90% of 2003-2004 graduates are either employed in the field or are continuing education.
‚ Advising and Counseling. Student advising and counseling for full, part-time and former students including FIRE, law enforcement and criminal justice majors. Current majors (including part-time) are approximately 130.
‚ Core Competencies and Syllabi. Current course syllabi for public safety division is under continual revision to stay current.
‚ Since August of 2002, faculty, staff and students have hosted 1,015 visitors totaling approximately 201.75 hours. A total of 274 faculty and DPS students assisted.
‚ Recruitment. Since August of 2002 to December 9, 2003, 274 students & faculty assisted with 61 tours accommodating 1,015 visitors to the department and school special workshops for schools and citizens. A total of 201.75 hours were involved with these projects.
‚ First graduates of Fire Science program set for Spring 2004.
‚ Range 3000 purchased December 2003 after successful $70,000 fundraising effort of CJ Advisory Council.
‚ Enrollment is increasing for criminal justice
‚ Strategic Team Building (now required for all majors.)
‚ Awards Banquet Spring of each year.
‚ Updates. Equipment, hardware and software updates ongoing with continual implementations into curriculum to remain current.
‚ DPS Website. Website work is in progress.
‚ Staying on top of the market. Continual monitoring of current and upcoming training topics to provide for our community partners and current students.
‚ Kansas Law Enforcement Training Center. Our students now participate as ÔactorsÕ in training exercises for basic training cadets. 1st time a community college has been asked to a part of this unique training opportunity.
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Strengthening College Processes:
‚ DPS Advisory Council. Active and Involved, this council meets monthly throughout the year.
‚ Campus Cooperation. Working with John Deere Ag Tech, Science Department, Allied Health, Drafting, Electricity, Plumbing, B&I on a variety of programs and projects .
‚ CJ System Cooperation. Active representation and cooperation with the Kansas Criminal Justice Information System, Kansas Peace OfficerÕs Association, Kansas Highway Patrol, Kansas Law Enforcement Training Center, Fire MarshallÕs Office, Fire Association, Emergency Management systems, Emergency Communications and Southwest Kansas Public Service agencies in a coordinated approach to training and communications through Team-T development.
‚ Developed and Implemented unique, innovative TEAM-T Program. Continuing development and coordination of programs to meet constant challenges with Homeland Security needs.
‚ Developing of Team-TC (Citizen version of Team-T). Train the Trainer Self Protection now has 25+ instructors trained in Kansas. TTC hosted a campus security/safety meeting, bankers robbery prevention training seminar. Working on additional seminars for public entities, medical, insurance, banking and businesses as an integral part of Homeland Security.
‚ National and State-wide Agency Support - Recruitment. Former students, in-service students and friends of the department, which are scattered throughout the nation, continue to be the number one recruiting tool for the department. Active involvement with the following organizations: Kansas Narcotic OfficerÕs Association., Kansas Peace OfficerÕs Association (Training Committee); Kansas Law Enforcement Training Center; American Criminal Justice Association, APCO (Dispatch Association) plus others as required.
‚ Campus Involvement: We continue to participate in campus and state committees and events: Committees include Disciplinary Review, Design Team, Division Directors, Core Committee, Campus Security, Computer Committee, Faculty Senate, Recruiting Committee, Professional Negotiations, Academic Review, Center for Teaching and Learning, AQIP, Actively working with the Garden City High School and Holcomb HS Criminal Justice Programs.
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‚ Alumni - Currently compiling alumni listing since 1969 for the 35th all-class reunion and for future department use.
Services to the Community
‚ DPS Community Service. Since July 2001, DPS majors have logged over 5638 community service hours.
‚ Dave - Your committee?
‚ 56% of the GCCC BB/BS Mentors this fall were DPS students.
‚ Finney County SheriffÕs Department Firing Range - Students/staff spent 2+ days cleaning & waxing the range training room floor.
‚ GCCC Phonathon Criminal Justice Night
‚ Challenge Course once again opened to public
‚ Tumbleweed Festival
‚ Tumbleweed Girl Scout Self Defense
‚ Self defense seminars for Lakin HS, Lakin Girl Scouts, Scott County High School, Holcomb High School
‚ VeteranÕs Parade
‚ Endowment Auction Cleanup & volunteer buttons
‚ Santa project - college daycare and tree project for Garfield and needy family.
‚ Extreme Challenge
‚ Club exchange (rodeo, cosmetology, meat team, TEL)
‚ Developed, Coordinated and Conducted numerous activities for the community and for students
‚ Lakin 6th graders exploration (60 students attended with 10-15 CJ students assisting)
‚ Career Exploration Day (over 125 attended)
‚ Developed, Coordinated, Instructed or Hosted a variety of seminars between Jan 2002 and Dec 2003 training 542 professionals involving 7,061 contact hours. 365 credit hours were generated from the seminars offered for credit.
‚ Professional Associations and Memberships
C Faculty are members of a variety of associations on the state and national level. Several of the faculty members are actively involved as committee members and participate in conventions annually. Active involvement in these associations like the Kansas Peace OfficerÕs Association is a critical component to the success of this program.
‚ Faculty assist with technical assistance and support to law enforcement on a regular basis including special committees, hearing boards and other short-term activities as requested and available.
Strategic Priorities
Goals 2004-2006
Helping Students Learn
‚ Full-time, 12 Month Administrative Secretary for Human Services and Public Safety Department
‚ Training Challenge Instructors for Strategic Team Building Classes
¬ DPS Building for Fire Science, Criminal Justice, Team-T, Lab
‚ Additional Classroom & Storage facilities
‚ CJ Student Competency and Success Program. Continue
‚ Criminal Justice Academy. GCHS Criminal Justice Academy 1st, 2nd and 3rd & 4th
‚ Criminal Justice Competition Team - Continuing successes.
‚ Continuing agency cooperation & support for program and graduates.
‚ Continued R&D Work towards Forensics & Technologies Program
‚ Continue to work cooperatively with Dean of Technical Education
‚ Student and Community Opportunities. Continue community & student scheduled activities as time permits.
‚ Criminal Justice Community Services. Develop, Coordinate, Host and/or Conduct training seminars
Leading & Communicating:
‚ DPS & Team-T Web Page Development.
‚ DPS Advisory Council: Continue to build council & actively integrate them in DPS
‚ Fire Advisory Council: Activate this council for the new fire science program
‚ Team-T & Team-TC: Continue to build and expand Team-T. Time necessary to work with area businesses, DPS agencies and community groups.
‚ Continue campus cooperation and coordination
‚ Continue relationships & building of relationships with State, Federal and International Policing Agencies through cooperation, co-sponsorships and committee involvement.
‚ Recruitment. Increase enrollment by 25% through enhanced Web access, tours, career days and overall cooperation and coordination with state and local Criminal Justice agencies, DPS Web Page and appropriate links, implementation of other innovative recruitment concepts.
Planning Continuous Improvement
‚ Full-time, 12 Month Administrative Secretary for Human Services and Public Safety Department
‚ Range 3000 Maintenance Fee: Build $27,000 for Range 3000 3-year service / maintenance fee into college budget. The service/maintenance fee provides for updates, service and system upgrades for each three year period. Considering the cost of this system, this provides continually updates at a considerable savings to keep the system at the necessary top of the line. Range 4000 is currently in the development stage. Without the service/maintenance fee, we will be looking at needing to purchase an upgrade within a year or two. upkeep.
‚ FATS III: Sell FATS III with proceeds into special account for EVOC Upgrade & Range 3000 upkeep.
‚ Maintenance, Repair and Replacement. Continue maintaining, repairing and replacing as needed.
‚ EVOC Upgrade to digital $180,000.00
‚ Police Tactical / Fire Rescue Course / Challenge Course (old ROPES course). Additions to tower for building entry & fire. $10,000.00
‚ Hire replacement admissions representative - Essential for assisting with DPS student recruitment
‚ Teaching and Learning Director retained after Title III funding ceases
‚ Classroom / Office Area Renovations - upgrade 1985 Furniture & carpet for department classrooms and offices.
‚ Finney County SheriffÕs Department Firing Range - Live Fire Range
‚ CJ Technology Lab
C Software upgrades and licenses (13 * 500.00 = $6,500)
C Upgrades for investigation software & hardware (13 *Est. $500.00 = $6,500)
C Continue to work with AFIX Tracker and Comparator
C Continue to work to improve & maintain lab security for KBI & KHP security measures.
C Machine upgrades by Fall of 2005.
C Replace tech lab monitors with plasma screens (Viewsonic 19" x $700 x 16 = $11,200)
‚ Department Technology Upgrades Equipment Needs
C Replacement of digital cameras (used heavily in a variety of classes) (2 * 1,000 = $2,000.00)
C Replacement of digital video cameras (used heavily in a variety of classes) (2 * 1000 = $3,000)
C Replacement of column for Gas Chromatograph ($3,000)
C Replacement of rappelling equipment (Estimated at $5,000)
C Scientific Fischer Co - -Biological Masks x 6 x $110.61 = $663.66
C Canisters 6 for 165.00 = $990.00
C Washer (front-loading) = $1,300.00
C (1) Read write DVD / VCR Zenith - $795.00
C (6) Six Glock (.45) 6 x $500.00 = $3,000.00
C EVOC Outdoor course Tools & Equipment = $2,000.00
‚ Facility Needs & Facility Expansion.
C Heated storage building needed for 3 patrol cars, 2 motorcycles, 1939 Plymouth, EMS unit, 2 fire engines, fire related training and miscellaneous. This facility could also house the rappelling lab and climbing wall.
C Hazmat training equipment & training area.
C Department of Public Safety New Facility (Building Plan Available Upon Request) Cost estimate 4.5 M.
‚ This facility would be the 1st of its kind to incorporate DPS services in a training facility and again, has the potential of being a show case for cooperation and innovation: the underlying purpose of Team-T.
‚ The DPS department is at a critical point. Either we move ahead or we go backwards and die. Space needs are essential for program current needs and program expansion. Continue to develop plans, resources and implementation for major facility expansion project targeted for 2004-2005 for Public Safety Division.
‚ Possibility of adding auxiliary fire station, police substation, an EMS substation and an FBI field office to further provide rapid response, community policing for campus area
‚ Replace carpeting in DPS classrooms, office areas
‚ Replace furniture in DPS main office area (secretarial area.)
‚ Additional Staffing
‚ Full-time, 12 Month Administrative Secretary for Human Services Division and Public Safety Department (Est. $24,000 annually )
C A full-time secretary is essential to the operation of one of the largest programs on campus and building. This need does not represent a luxury but a necessity to continued success and building.
C It is impossible to continue with the amount of secretarial work that is continually generated by this program.
C Teaching, advising, building, planning and developing has become a luxury rather than a part of instructor duties. Farming out parcels of duties has been attempted with work study and others who volunteer to pick up pieces here and there. Critical coordination, records and other functions cannot operate with this piecemeal approach. Further, the piecemeal approach actually increases training, supervision and follow-up time.
C Division activities including internal record management assistance is needed including competencies, community service, employment tracking and numerous other records which needed to be maintained on a routine basis and additional Perkins data tracking
C Scheduling, notifications and detail planning for special events, seminars, tours and other activities for all departments within division. A detailed listing of events, tours, community service and other on-going events is available in the department.
C Inventory maintenance, bids, pricing, purchase orders, equipment replacement schedules, etc.
C Point of contact for incoming guests and phone calls. DPS is a high traffic area.
C Team-T record keeping, calendering, incoming requests.
C Certifications and instructor ratings for Defensive Driving, defensive tactics, cuffing, baton, etc.
C Maintaining budget and grant data tracking for division
‚ Research and Development. Continue research in possible development of the following programs.
C AS Wildlife and Parks Enforcement Program, AA Martial Arts
‚ Faculty and Staff Development - Technological and Update Training
C Update seminars and training for full and part-time instructors as opportunities arise. Location of actual scheduled seminars is difficult as there arenÕt common locations and calendars for these opportunities. Instructors are looking for 1) high tech crime seminars; 2) terrorism and home-land security; 3) firearms and defensive tactics; 4) legal updates; 5) Advanced EVOC & Driving Instructor Training, etc. on a regular basis. Instructors attempt to attend at least two per year per instructor. Many are obtainable in the State of Kansas but some are not offered in this part of the country and out-of-state travel is required. By Fall of 2003, schedules are usually obtainable and planned training is detailed at that time.
C Motorcycle Instructor rating certification x 2 = $2,000.00
C Federal Law Enforcement Training Center EVOC Instructor School, Glenco, VA = $2,500
C Advanced Computer Forensic & Digital School = $1,500
‚ Certifications
C Certifications and updates on-going each year. Instructors are required to maintain defensive tactics, firearms, EVOC, 911 Communications, software and other certifications on either an annual or other schedule determined by the type of certification.
‚ Professional Associations and Memberships
C Faculty are members of a variety of associations on the state and national level. Several of the faculty members are actively involved as committee members and participate in conventions annually. Active involvement in these associations like the Kansas Peace OfficerÕs Association is a critical component to the success of this program.
C Conference attendance at APCO, AFIX, KCA, KSA, KPOA are essential to visibility and exposure of GCCCÕs DPS across the state and nation. Additional budget monies are requested to allow faculty and part-time faculty to be available for representing GCCC. Estimated cost for each is listed below:
C APCO: 1 member = $50.00
C Essential for Dispatch and Team-T recruiting
C 2 conferences within the state x (3 days = meals (30 x 3 = $60) x 3 nights ($70 x 3 = $210))x2 conferences
C KPOA and Joint Conferences $450 x 2 conferences = $900.00
C Essential for Dispatch and Team-T recruiting
C State committee meetings and KLETC (Motel estimated at 8 nights x 70 = $560.00 / Meals x 16 days x $30.00 = $480.00
C Memberships
KPOA x 2 = $60.00
APCO x 1 = $50.00 *See above
KSA x 2 = $50.00
KCA x 2 = $50.00
ACJA/LAE x 3 = $90.00
‚ Budgets
C Increase the travel budget for DPS to $5,000 for meetings & state / local involvement.
C Membership budget to $600.00
C Add new budget category for Fire Science program at $5,000 (Currently no budget exists for this program.)
C Increase Student travel for competition team to $7,000 to increase the ability to meet National competition funding requirements.
2005-2006 Projected Goals
‚ Expansion project continued including establishment of GCCC Public Safety as Ôthe placeÕ for criminal justice & fire science technology and Ôstate-of-the-artÕ training and education.
‚ Replacement of training equipment, software and hardware as necessary Team-T, Team-TC, criminal justice and fire science programs.
‚ Continued evaluation of current program, staffing and budgetary concerns to meet and exceed (where possible) technology practices in the field.
‚ Continued involvement and cooperation with other campus departments and federal, state, and local criminal justice agencies to enhance the employability of graduates.
‚ Ground breaking for Department of Public Safety Technology Facility.
Public Safety Division
Full-time Administrative Assistant / Secretary
Justification & Duties
February 4, 2004
General Statement: The Public Safety Division has one of the largest major enrollment on campus. Expansion requires additional time for creativity, grant searches, recruitment, planning, development and implementation. With the current enrollment and the amount of records, reports and daily interaction with students and professionals, full-time secretarial assistance is needed. The department currently has 15-20 part-time and 3 full-time faculty.
Currently the department has 1 work study position with 11 hours per week and another part-time position with 19 hours per week for a total per week of 30 hours. Although our current part-time persons are very competent at this point, these 30 hours are not always consistent due to the nature of part-time workers. Additionally, the department utilizes the resources of the Technical Administrative Secretary as available. Many of the department secretarial needs, however, require that the secretary spend considerable time in the department. Therefore, it isnÕt practical to assign many of these duties to the Technical Administrative Secretary because of location.
This department is currently getting 2-3 requests per week for special events, visits, career fairs, etc. This doesnÕt include the regular visits from potential students scheduled through Admissions office. Just keeping track of the calendar of all the activities the department is involved has become an extreme adventure.
‚ Department Competencies & Student Records
C Maintaining student advising files.
C Maintaining student competency records (Pre-Post department testing, Core Curriculum)
C Maintaining student community and seminar training service records
C Maintaining student disciplinary records & code of ethics follow-ups
C Maintaining firearms waivers and competency testing
C Student employment and former student follow-ups and records
C Perkins Records
C Potential student mailings and follow-up
C Destruction (shredding) of confidential records before disposal
* Keeping forms and supplies for student enrollment and advising.
‚ Inventory & General Restocking
C Maintaining equipment and supply Inventory within department including regular office supplies, serial numbers, warranties, instruction manuals, etc.
b. Purchase orders, re-ordering, vendor price comparisons, etc.
‚ DPS Advisory Council
C Mailings
C Minutes, meeting documentation for KVED, By-laws
C Meetings (6-8 per year)
C Reminder Calls
C Special Meetings & activities
‚ TEAM-T
C Tracking instructor status with 14 + agencies
C Maintenance Records for weapons, training scenarios, etc.
C Department communication with Equipment vendors. - Warranties, etc.
C Shipping/packaging, etc.
C Scheduling and notifications
f. Instructor training - in-house
g. Incoming students (from State and nation) travel, motel, etc. assistance.
‚ Challenge Course
C Challenge Course instructor certifications records
C Challenge Course inspections (monthly on all bolts, ropes, structures)
C Full course inspections annually
C Repair and maintenance records
C Course Scheduling
C Instructor notifications, reminders, etc.
C Instructor training GCCC every three months
‚ General department
C Display boards
C Brochure stocking, student information, etc.
C Employment information - keeping hall and notification areas up-to-date
C Central point for students
C General department tours / scheduling / assisting when regular instructors are in class, etc.
C General organizing of lab supplies, etc.
g. Tours and special projects
‚ Student Activities
C Career day(s) organization - notification to agencies, mail outs, etc.
C (This year 40+ professionals involved with 160 potentials students plus current majors. The setup and follow-up (thank youÕs, etc.)
2. Scheduling workshops, notifications and follow-ups with instructors
Maintaining career day database and agency / school requests
C TEL
C Multiple activities throughout the year including special events
‚ Community service opportunities, records, notifications, fielding requests from the community
‚ Since starting records Spring 2001, CJ students have logged in access of 1,100 hours of community service.
‚ Benefits of tracking: 1) resume printouts for CJ graduates; 2) Shows department involvement with the community; 3) Data for grant writing, etc.
‚ Includes arranging for opportunities (actually the calls just keep flooding in.), sign-up lists, reminders, documentation - working with the community.
‚ Wonderful recruiting tool
‚ Community Involvement
C WomenÕs / GirlÕs Self-defense & recruiting opportunities
C We have three ÔreservationsÕ already tentative for Fall 2001
C Requires travel arranges, vehicles, student sign-ups, student practice sessions and documentation, Equipment maintenance and reservations,
C Handouts, defensive manuals, etc. for the presentations
C Wonderful recruiting tool.
‚ Assisting with scheduling, sign-ups, notifications of special events including
a. WomenÕs Self Defense
b. Grade, Middle and High School Tours and Workshops for potential students & the community
C These have increased from short walk-throughs to full days worth of activities we plan, organize and instructor. WeÕve had at least 70 hours, 95 students and faculty members assisting and over 500 visitors through the department since Spring 2001
C Assisting with scheduling, arranging, phone calls, organizing student assists, etc.
11. Scholarships
C Scholarship fund raising organization
C Organizing, distributing and followup
C I.E. The GCPD Minority Scholarship requires additional paperwork, interviews and applications.
12. Fire Science Program
a. Additional adjunct instructors - notifications, mailing lists, etc.
b. Maintaining certifications for National Accreditation for Fire Science
c. Student advising records (this program is currently adjunct based, therefore, advising will have to be done with full-time faculty.
d. Assistance for adjunct faculty with hand-outs, packets, test typing, etc.
13. Human Services Divisional Activities
a. Schedules (continually changing and updating w/Team-T, etc.)
b. Catalog revisions
c. Web page updating (currently not ready ... but will be.)
d. Planning, evaluations, registrations, etc.