There shall be no conflict of interest in awarding purchases or other contracts.
CEOÕs Interpretation and its justification: If any employee or Board member has interest in, owns or has family members that have an interest in any business that does business with GCCC, the Board is to be notified.
Data directly addressing the CEOÕs interpretation: No purchases were made during the month from businesses in which Board members or employees have any interest.
The President shall not allow for purchases without first giving consideration to local businesses, with a maximum 10% premium to local businesses.
CEOÕs Interpretation and its justification: For all purchases $2,500 and over, a bid sheet is required and a 10% consideration is made to local businesses before awarding the bid.
Data directly addressing the CEOÕs interpretation: Purchases over $2,500 were reviewed. Local businesses were given consideration when their bid price was less than 10% more than vendors outside our area.
The President shall not make any purchase (a) of over $2,500 without having obtained comparative prices with consideration of quality; (b) of over $10,000 without competitive bids and due consideration regarding cost, quality, and service; and (c) of over $20,000.
CEOÕs Interpretation and its justification: The interpretation of this is exactly as stated: a) no purchases are made over $2,500 without comparative bids with consideration of quality; b) no purchases are made over $10,000 without competitive bids regarding quality, cost and service and c) no purchases over $20,000 without approval of the Board or approval of a contract to pay by the Board. Annually the Board approves our utilities providers and these are paid without Board approval as are purchases made under contract with Great Western Dining.
Data directly addressing the CEOÕs interpretation
Bid sheets were attached to all requisitions over $2,500, unless the items purchased were covered under the campus annual bids or were a single source provider
Purchases over $10,000 requiring bid sheet:
á Check #190250 to Midwest Commercial Laundry for $18,856.00 for two commercial washers and dryers for DPAC. The bid sheet indicated the lowest bid was selected.
á Check #190347 to Garden City Roofing for $23,957.80 for partial payment for roof repairs from May 2008 hail storms. The Board approved this expense at the June 8, 2009 Board meeting.
á Check #190383 to Wallace Electric for $22,978.50 for electrical work on the Vocational Building fire alarm system and the PE parking lot lights. The bid sheets indicated the lowest bids were selected.
á Check #190449 to Laerdal Medical Corporation for $15,242.02 for nursing manikin and control units. Bid sheet indicated lowest bid selected.
á Check #190456 to RT Sporting Gods Inc. for $20,058.85 for multiple invoices for athletic equipment and supplies. Bid sheet indicated single source provider.
á Check #190563 to Richardson Microscope for $19,771.36 for microscopes and lenses. Bid sheet indicated single source provider.
á Check #190646 to CDW Government Inc. for $43,470.00 for computer switches. Bid sheet indicates lowest bidder selected. The Board approved this purchase at the July 18, 2009 Board meeting.
á Check #190677 to Office Solutions, Inc. for $39,807.74 for office furniture for faculty. Bid sheet indicated single source provider. The Board approved this purchase at the May 6, 2009 Board meeting.
Payments over $10,000 not requiring bid sheets:
á Check #190335 to City of Garden City for $43,802.40 for utilities.
á Check # 190344 to EduKan for $19,125.00 for Summer 09 Session 3 enrollment.
á Check #190349 to Innovative Laboratory Systems for $149,990.75 for casework for the Fouse building. This project was previously approved by the Board.
á Check #190371 to Southwest Plains Regional Service Center for $19,200.00 for annual lease and bandwidth.
á Check # 190605 to Blue Cross and Blue Shield of Kansas for $104,819.61 for September health insurance premiums
á Check #190659 to Garden City Telegram for $13,995.33 for various invoices.